Bolton Free Library Board of Trustees Monthly Meeting - March 25, 2009

The meeting was called to order at 7:05 by President Hal Heusner.

Those present: Patti Haux, Hal Heusner, Tina Schroeder, Ed Sheridan, Cindy Farbaniec, Tom Conerty, and Megan Baker. Those absent: Kathy Donohue, Jill LaGoy, and Pete Hanley.

The minutes of the February meeting were received and reviewed by all. Patti Haux moved to accept the minutes, second by Ed Sheridan, and carried.

Megan Baker presented the financial report, due to Jill’s absence. Tom Conerty moved to accept the financial report, second by Ed Sheridan, and carried.

Megan Baker presented the Director’s report. Tom Conerty moved to accept the Director’s report, second by Patti Haux, and carried. Ed Sheridan suggested that Megan check Overstock.com for possible book purchases.

Project Assignments
Finance: No report
Personnel: No report
Plan of Service: No report.
Fund Raising – Cindy Farbaniec: We have received $18793 as of today’s date.
Book Sale Committee – Patti Haux: The dates for the sale will be July 24, 25, 26. Set up will be July 22 and 23.
Building and Grounds – Hal Heusner: Hal has met with a forester to discuss the trees. 2 trees, possibly 3, need to come down and much trimming should be done. Hal will contact several tree removal companies and ask for bids. Jim Girard Landscaping has been to the library and we are waiting to hear back from them. There was an update and description of the jobs done by our handyman. See the attached email.

Communications
Fax from Long island Coalition Against Censorship – The board agreed to this display for 2010.
Emails from Sara Dallas about Library Institute and possible grants – see attached.
Thank you letter from Neil Roberts from the Office of the Aging.

Upcoming Events
Friends Spring Reading – May 6
Mary Perry and Bonnie Donnelly – April 29

Unfinished Business
Policies – Medical, behavior, and computers. Nothing to report.
Compensation Plan – nothing to report – Pete Hanley is following up on this.
Calendar of events – nothing new
Park benches from Laura McGrew – we are waiting for the snow to melt.
What...Me Worry? Megan reported a very small turnout. Helena Holod will try again and hold it in the evening.
Absentee ballots – the board agrees that this is unnecessary.
Marcella Sembrich Opera Museum Film Festival – the Opera Museum will hold a winter film festival and Megan informed us of the titles chosen.
Magazine subscriptions – new subscriptions were discussed and Megan will follow up on the suggestions from the board.
Thoughts and Plans for 2009 – Committee assignments:
Ø Finance
Ø Personnel – Tom Conerty
Ø Plan of Service
Ø Fund Raising
Ø Book Sale – Patti Haux, Tina Schroeder, Ed Sheridan, Tom Conerty
Ø Buildings and Grounds – Hal Heusner
Ø Candida Smith – much discussion about this situation. Megan will try again to contact Candida, and mention a possible David Smith Weekend.

New Business
Outdoor ashtrays – the board agreed that one is necessary and Cindy Farbaniec was authorized to pick one up at Lowes or Home Depot.
SALS workshops – Megan attended one on March 11th about the Summer Reading Program and will attend another on March 31st about Overdrive downloadable books.
CPLA Program – Megan will attend the 4th part of this series on April 29th and 30th.
Children using Facebook and MySpace – Megan expressed some concern about children using the wrong ages. She will contact SALS for policy and direction. We will also seek direction from the school and support each other.

Motion by Tom Conerty to adjourn the meeting at 9:08pm, seconded by Cindy Farbaniec, and carried.

Respectfully submitted,
Tina Schroeder
Secretary