The meeting was called to order at 7:05pm by President Hal Heusner.
Those present: Diane Jacko, Hal Heusner, Kathy Donohue, Cindy Farbaniec, Jill LaGoy, Deanne Rehm and Megan Baker. Those absent: Tina Schroeder, Cornelia Wells, Patti Haux, and Pete Hanley.
The minutes of the July meeting were received and reviewed by all. There were no additions or corrections. Motion to accept the minutes by Diane Jacko, second by Jill LaGoy, and carried.
Jill LaGoy presented to review the financial report. We have received the town money, and the book sale raised about $5300, so our finances look good. Hal asked if Jill could give the board a sense of what our year end balances will be for the next meeting. He would like some idea, since we are in the process of hiring a handyman. We are ahead in insurance dividends du to a change in compensation and disability laws, and we received a rebate. The CD matured and is now in our Money Market account, which explains the zero balance in the financial report. Diane Jacko moved to accept the financial report, second by Cindy, and carried.
Megan Baker presented her director’s report. The circulation is up. Jill LaGoy moved to accept the director’s report, second by Cindy Farbaniec, and carried.
Project Assignments
Finance – Pete Hanley: Pete was absent, so there is no report from the finance committee. Pete was given our approval to move the CD to our money market account and sign a contract with Hometown Oil for our fuel oil.
Personnel – Cornelia Wells: The Personnel Committee is moving forward and plans to meet again in September.
Plan of Service – Diane Jacko: Diane reports the implementation of the Plan of Service is a work in progress.
Fund Raising – Cindy Farbaniec: Cindy has investigated the possible ways to save money on our fund raising letter. She has been in contact with Mailings Made Easy and East End, affiliated with Warren Washington Mental Health Unit. We should consider doing the mailing ourselves. Since the letter has to go out by the end of October, we must make our decisions by next month. Deanne Rehm thinks that Warren County may print the letter for us and sort the addresses by zip code. She will check on this and let Megan know by Saturday. The 50/50 raffle has raised $351 so far. Megan has arranged for a student to walk around the Arts & Craft Show and sell tickets. Cindy will sell tickets at the Folk Festival. Cate Mandigo is sending us a check, in September, for about $1200 which is 20% of the profit she made at her sale. She loved doing the sale and would like to do it again next year.
Book Sale Committee – Patti Haux: Due to Patti’s absence the recap of the book sale will have to take place at another meeting. Possible have another special meeting. The sale raised $5300. There was some damage to the American Legion’s tent poles and Tina is investigating the cost of repairs. The procedures manual will be worked on at another meeting.
Building and Grounds – Kathy Donohue: Kathy, Hal, and Patti walked around the library with Brian Donohue, a local contractor. Kathy has prepared a report from that walk. See attached. Hal has not heard from Jim Girard’s Landscaping and will follow up on that.
It has been decided to remove Community Relations from the list of project assignments.
Communications: Thank you notes have been sent Crissy Long for her donation of the big blue monkey; Barnes and Noble for the delivery of books for the Summer Reading Program; Gena Lindyberg, Marilyn Mammola and Rose Norelli for their help with the book sale; and Caren Hoffman-Smith for her help with the Summer Reading Program. We have received thank you notes from Diane Jacko for our assistance with the Open House and Nancy Corliss for allowing her to present her program on the Tibetan Children’s Villages in India. We have received an email about Elaine Baker’s retirement party. Megan will find someone to work so that she can attend. The Public Service Commission has decided that they don’t need to use the library due to the state budget cuts. Sara Dallas has emailed all the libraries about the 2% cut in state y aid. Joan Howse has resigned as our recording secretary due to family reasons. Tina Schroeder has been made aware of this and is willing to take over.
Upcoming Events – New agenda item.
Fall Festival – October 11th. Megan has arranged for Emma Calautti, Diane Jacko, Sheila Page, and Sandy and Paul Rice to be storytellers. She would like to put up the tent and decorate with balloons, streamers, and leaves. Scary stories vs. harvest stories. She would like to have 2 -3 storytellers for each session, morning and afternoon. We will also have to arrange the drawing for the 50/50 raffle at the end of the day.
Unfinished Business
Policies – medical, behavior, computers, and book sale to be worked on.
Compensation Plan – Pete is working on it.
Calendar of events – what is happening and what needs to be done.
Handyman – Hal asked everyone to keep this confidential. Several names have been advanced. Money might be an issue. Things need to be fixed as determined by the board. Possibly 80 hours a year at $13 an hour. The person hired would have to agree to some preset conditions and Hal is willing to discuss those conditions with the person hired. Cindy Farbaniec moved to allow Hal and Megan to talk to this candidate if he is interested in the job, hire him, second by Kathy Donohue, and carried
We need to express our thanks to MaryBet Haux for her work on the Book Sale. Megan will get a gift certificate for dinner for two at the Ryefield Restaurant.
Katrina Trask – Wonderful program, about 45 people in attendance, Betty Spinelli agreeable to doing the program again in the off season, we should send her an acknowledgement for the great job.
Cate Mandigo – 1200 dollars raised and very interested in doing it again.
Summer Reading Program – About 20 children participated, Caren Hoffman-Smith not interested in running the program after this year. Megan has spoken to Tammy Schoder, who is very interested.
Sara Dallas – she would like to meet with all the member libraries to discuss the survey results. The survey was about the services that SALS offers. Megan will invite her to the November meeting.
New Business
CPLA – This is the 3rd and final class for Megan to take. It will be September 9 and 10 and Joan has agreed to cover for Megan.
Susan Boyd’s mother – a woman fell out of her wheelchair while Joan was working. Joan has prepared an incident report which attached to these minutes. Megan will contact Neil McPhillips for advice.
Insurance – Utica Mutual has done an inspection of our building and sent us a list of items that they believe should be corrected. Hal will review this list and also speak to Neil McPhillips.
Town Budget Request – Jill was asked to research how long we have received $30,000. Should we consider asking for $35,000 due to rising costs of fuel and repairs needed on the building? Deane Rehm suggested that we see how many years we have not asked for a raise and then ask for a 3% raise for each of those years.
Candida Smith – In the 1940’s David Smith made a “key to the city” for a local person returning from the war, and Candida would like to donate it to the library in honor of the residents, past and present, of Tic Ridge, the mountain where the Smith family lives. Hal and Pete are willing to work on this event to be held next summer, hopefully at the library. A reception is definitely in order. We should also talk to Neil McPhillips about this as well.
Trustee Attendance at Events – Hal feels that it is very important for at least one trustee to be in attendance at any events at the library. That trustee would be responsible for the setup and takedown, and make sure that the library is left in the same condition it was found. Diane Jacko made a motion that it a library policy that at least one trustee or the director be in attendance at any program, second by Jill LaGoy, and carried.
Donation Sign – Lots of adults and tourists are using our facility without giving any thing back and maybe they should be. Hal suggests a sign posted somewhere visible that reads “This library exists on donations and yours would help. Deanne Rehm suggested that we speak to SALS about this as she has never seen this done in any of the libraries she has been in.
Ted Caldwell – He is very interested in doing another historic tour. It would be October 18 or 19 and would be a 4-5 hour tour to Newcomb, Tahwas, and the Roosevelt Trail, with a picnic lunch in Minerva. It would be for 25 people and we would ask for a donation from each person. Deane Rehm suggests that we include the Historical Society. The trustees approve this program for Saturday October 18, and asked Megan and Hal to make the plans. We would ask for a donation of $30 a person.
Peter VanDyck – A $50 donation will be sent to the Lake George Land Conservancy in memory of Mr. VanDyck because of our relationship with Cornelia and Kate VanDyck. Jill LaGoy will write a check and Hal Heusner will prepare a letter.
Bulletin Board – The posters all over the front door looked terrible and Megan has suggested a new way to display posters and community events.
The next meeting will be September 24 at 7pm.
Cindy Farbaniec moved to adjourn the meeting at 9:40pm. second by Jill LaGoy, and carried.
Respectfully submitted,
Kathy Donohue
Acting Secretary
Subscribe to:
Post Comments (Atom)
No comments:
Post a Comment