The meeting was called to order at 7:02pm by President Hal Heusner.
Those present: Hal Heusner, Tina Schroeder, Deanne Rehm, Jill LaGoy, and Patti Haux. Those absent: Megan Baker and Kathy Donohue
The minutes of the October meeting were received and reviewed by all. The date of the meeting should be changed to October 22, not October 29th. Patti Haux moved to approve the minutes, second by Jill LaGoy, and carried. The minutes of the Special meeting held on November 5th to discuss the charter amendment were read by Hal Heusner. Megan has spoken to Joseph Mattie and the proposal to change our charter and the check for $60 was received on time and will be discussed at the January meeting of the NYS Department of Education Board of Regents. Patti Haux moved to approve those minutes, seconded by Tina Schroeder, and carried.
Jill LaGoy presented the financial report. We have received the $2500 from SALS (we were unsure if we were going to get it). Hal suggested that we find the addresses of summer guests for Bolton and the Diamond Point area for our donation request. Discussion followed. Patti Haux moved to accept the financial report; Tina Schroeder seconded the motion and carried.
The director’s report was presented and discussed. Jill LaGoy moved to accept the director’s report, second by Patti Haux, and carried.
Project Assignments
Finance – Pete Hanley: Nothing to report. Hal requested that everything needed for the 2009 budget be included. Also be looking ahead for future needs.
Personnel – Cornelia Wells: Cornelia, Hal, and Pete met and have worked on some corrections.
Plan of Service – Diane Jacko: Diane spoke with Sara Dallas for further input. Discussion followed.
Fund Raising – Cindy Farbaniec: Nothing to report, except very positive feedback to the fund letter.
Book Sale Committee – Patti Haux: Patti has finalized the plan for future book sales. The Legion’s tent has two bent poles, and the Legion will have the poles repaired and send a bill for that repair to the library.
Building and Grounds – Kathy Donohue: Hal has given up on the tree guy and will look again in the spring. Deanne Rehm suggested talking to Kathy Simmes. Jeff Moore, our new handyman is working our extremely well. Jill read a report from Jeff on his work accomplished so far.
Communications: We have received thank you notes from the BCS Kindergarten class for their visit to the library and from Jill McGill and Garth Monroe for the services that the library continues to offer.
We have also received a request from Richard Wargo of the Marcella Sembrich Opera Museum to use the library for its Summer Film Festival. No popcorn! Patti Haux moved to allow the Film Festival, second by Tina Schroeder, and carried. We questioned if the museum would be using a donation jar.
Upcoming Events
Friends Winter Reading – December 10th
Unfinished Business
Policies – Medical, behavior, and computers. Still open
Compensation Plan – nothing new
Calendar of events – nothing new
Donation Sign – Hal would like this in place before next summer.
Bulletin Board – Jeff has seen the kiosk and will work to make it be presentable. Megan has suggested that it be placed towards the front of the room near the magazine rack.
Candida Smith – has Megan heard from Candida?
Neil Roberts of the Office of the Aging – Megan has spoken to Mr. Roberts and he is supposed to get back to her with more information.
Katrina Trask – This program was attended by about 25 people and very well received.
New Business
The postponement of the Election of Trustees was discussed. We cannot set a date for the election until we hear from the state. It could be possible to set the date for the end of February.
The next meeting will be December 17th at 7pm. This is a week early to accommodate Christmas.
Patti Haux moved to adjourn the meeting at 8:50pm, second by Hal Heusner, and carried.
Respectfully submitted,
Tina Schroeder
Secretary
Thursday, December 18, 2008
Friday, November 28, 2008
Minutes of a Special Meeting of the Bolton Free Library Board of Trustees - November 5, 2008
Those present: Hal Heusner, Diane Jacko, Patti Haux, Tina Schroeder, Pete Hanley, Megan Baker, and Cornelia Wells. Those absent: Cindy Farbaniec, Kathy Donohue, and Jill LaGoy.
The special meeting was called to order at 7:15pm by President Hal Heusner.
Hal Heusner explained that our Board of Trustees was not in compliance with our charter, as we should have five trustees and we currently have nine. Under the direction of Joseph Mattie, Library Development Specialist II of the State Department of Education, Hal explained that we must eliminate four positions and petition the Board of Regents to amend our charter to specify the number of trustees to be not less than five or more than nine.
Mr. Mattie explained to Megan that Diane Jacko and Cornelia Wells’ positions can be eliminated by postponing our annual election, but we must also eliminate two other positions. Cindy Farbaniec and Pete Hanley volunteered to step down as they are the newest elected trustees.
Hal Heusner moved that the Board of Trustees of the Bolton Free Library hereby requests that the Board of Regents of the University of the State of New York amend the charter of such corporation to specify the number of trustees to be not less than five nor more than nine, with the current number being five, and be it further resolved that the President and Secretary of the corporation, on behalf of the Board of Trustees are hereby authorized to execute a petition to be addressed “To the Regents of the University of the State of New York” for such purpose. This motion was seconded by Patti Haux and carried.
Hal Heusner then moved to delay our Annual Election until such time as we receive notice form the State Education Department that they have approved the amendment to our charter, second by Tina Schroeder, and carried.
Hal Heusner also moved that once the amendment to our charter is approved, Pete Hanley and Cindy Farbaniec be appointed to complete the terms they were elected to serve, second by Patti Haux, and carried.
The trustees of our current board are:
Hal Heusner – President
Patti Haux – Vice-President
Tina Schroeder – Secretary
Jill LaGoy – Treasurer
Kathy Donohue
Patti Haux moved to adjourn the meeting at 8:00pm, seconded by Tina Schroeder, and carried.
Respectfully submitted,
Tina Schroeder
Secretary
The special meeting was called to order at 7:15pm by President Hal Heusner.
Hal Heusner explained that our Board of Trustees was not in compliance with our charter, as we should have five trustees and we currently have nine. Under the direction of Joseph Mattie, Library Development Specialist II of the State Department of Education, Hal explained that we must eliminate four positions and petition the Board of Regents to amend our charter to specify the number of trustees to be not less than five or more than nine.
Mr. Mattie explained to Megan that Diane Jacko and Cornelia Wells’ positions can be eliminated by postponing our annual election, but we must also eliminate two other positions. Cindy Farbaniec and Pete Hanley volunteered to step down as they are the newest elected trustees.
Hal Heusner moved that the Board of Trustees of the Bolton Free Library hereby requests that the Board of Regents of the University of the State of New York amend the charter of such corporation to specify the number of trustees to be not less than five nor more than nine, with the current number being five, and be it further resolved that the President and Secretary of the corporation, on behalf of the Board of Trustees are hereby authorized to execute a petition to be addressed “To the Regents of the University of the State of New York” for such purpose. This motion was seconded by Patti Haux and carried.
Hal Heusner then moved to delay our Annual Election until such time as we receive notice form the State Education Department that they have approved the amendment to our charter, second by Tina Schroeder, and carried.
Hal Heusner also moved that once the amendment to our charter is approved, Pete Hanley and Cindy Farbaniec be appointed to complete the terms they were elected to serve, second by Patti Haux, and carried.
The trustees of our current board are:
Hal Heusner – President
Patti Haux – Vice-President
Tina Schroeder – Secretary
Jill LaGoy – Treasurer
Kathy Donohue
Patti Haux moved to adjourn the meeting at 8:00pm, seconded by Tina Schroeder, and carried.
Respectfully submitted,
Tina Schroeder
Secretary
Bolton Free Library Board of Trustees Monthly Meeting - October 29, 2008
The meeting was called to order at 7:12pm by President Hal Heusner.
Those present: Pete Hanley, Jill LaGoy, Cindy Farbaniec, Hal Heusner, Patti Haux, and Megan Baker. Those absent: Diane Jacko, Cornelia Wells, Kathy Donohue, and Tina Schroeder.
The minutes of the September meeting were received and reviewed by all. Pete Hanley moved to approve the minutes, second by Cindy Farbaniec, and carried.
Jill LaGoy presented the financial report. The assistant’s hours were discussed. Patti Haux moved to accept the financial report, seconded by Pete Hanley, and carried.
Megan Baker presented her director’s report. Jill LaGoy moved to accept the director’s report, second by Pete Hanley, and carried.
Project Assignments
Finance – Pete Hanley: The committee needs to meet soon to start preparing the budget.
Personnel – Cornelia Wells: Cornelia is absent.
Plan of Service – Diane Jacko: Diane is absent.
Fund Raising – Cindy Farbaniec: Cindy reported on the success of the 50/50 raffle. The winner is Pat Schuck, who won $377.50. The trustees and friends will meet on Tuesday, October 28 to prepare the fund letter for mailing. A thank you letter should be sent to the Sagamore Resort for folding the letter for us.
Book Sale Committee – Patti Haux: Patti talked about the tent poles, which need to be fixed.
Building and Grounds – Kathy Donohue: Hal Heusner spoke to a landscape designer, who needs pictures of the book sale, so as not to put plantings where the tent is set up. Megan will email some pictures to Hal.
Communications: Hal moved that he sign the agreement with SALS to ensure our participation in the automation project, second by Pete Hanley, and carried.
We have received a thank you note from MaryBet Haux for her dinner at the Ryefield.
We have received notice from the NYS Department of Education that we are once again not in compliance with our charter. Our charter shows 5 trustees and we have nine. We are waiting to hear from them how to fix this problem
Upcoming Events
Caldwell Tour – The date for the event will be October 25. The Sagamore Hotel has agreed to give us the use of one of their buses for the tour. The Friends would like to prepare box lunches for the participants. And the cost will be $30 a person.
Katrina Trask - Betty Spinelli, November 12 at 7pm
Unfinished Business
Policies – nothing new
Compensation Plan – waiting to hear from the state
Calendar of events – nothing new
Handyman – Jeff Moore has taken the position of handy man.
Sara Dallas – Megan will invite Sara Dallas to attend our November meeting to discuss SALS’s survey results.
Insurance – Hal has been in contact with Neil McPhillips about the walk-through done by Utica National Insurance.
Donation Sign – We should be thinking about this and bring suggestions.
Bulletin Board – Hal got a bulletin board kiosk from the Indian Teepee, and he and Jeff will make it work for the library.
Candida Smith – Megan will get in touch with Candida to set up a date that Hal, Pete and Megan can meet with her and start planning this event
Jesse Brady – well attended.
Neil Roberts of the Office of the Aging – nothing yet.
Fall Festival – well attended.
New Business
Marcella Sembrich Opera Museum Film Festival – The Opera Museum has approached Megan about using the library next summer for its film festival. Richard Wargo will write up a proposal and present it to the board.
Jane Gabriels has asked to place a petition asking for the State’s help in rebuilding Rush Island. Cindy Farbaniec moved that the petition be allowed, second by Jill LaGoy, and carried.
The next meeting will be November 19th at 7pm
Pete Hanley moved to adjourn the meeting at 8:50pm, second by Hal Heusner, and carried.
Respectfully submitted,
Patti Haux
Acting Secretary
Those present: Pete Hanley, Jill LaGoy, Cindy Farbaniec, Hal Heusner, Patti Haux, and Megan Baker. Those absent: Diane Jacko, Cornelia Wells, Kathy Donohue, and Tina Schroeder.
The minutes of the September meeting were received and reviewed by all. Pete Hanley moved to approve the minutes, second by Cindy Farbaniec, and carried.
Jill LaGoy presented the financial report. The assistant’s hours were discussed. Patti Haux moved to accept the financial report, seconded by Pete Hanley, and carried.
Megan Baker presented her director’s report. Jill LaGoy moved to accept the director’s report, second by Pete Hanley, and carried.
Project Assignments
Finance – Pete Hanley: The committee needs to meet soon to start preparing the budget.
Personnel – Cornelia Wells: Cornelia is absent.
Plan of Service – Diane Jacko: Diane is absent.
Fund Raising – Cindy Farbaniec: Cindy reported on the success of the 50/50 raffle. The winner is Pat Schuck, who won $377.50. The trustees and friends will meet on Tuesday, October 28 to prepare the fund letter for mailing. A thank you letter should be sent to the Sagamore Resort for folding the letter for us.
Book Sale Committee – Patti Haux: Patti talked about the tent poles, which need to be fixed.
Building and Grounds – Kathy Donohue: Hal Heusner spoke to a landscape designer, who needs pictures of the book sale, so as not to put plantings where the tent is set up. Megan will email some pictures to Hal.
Communications: Hal moved that he sign the agreement with SALS to ensure our participation in the automation project, second by Pete Hanley, and carried.
We have received a thank you note from MaryBet Haux for her dinner at the Ryefield.
We have received notice from the NYS Department of Education that we are once again not in compliance with our charter. Our charter shows 5 trustees and we have nine. We are waiting to hear from them how to fix this problem
Upcoming Events
Caldwell Tour – The date for the event will be October 25. The Sagamore Hotel has agreed to give us the use of one of their buses for the tour. The Friends would like to prepare box lunches for the participants. And the cost will be $30 a person.
Katrina Trask - Betty Spinelli, November 12 at 7pm
Unfinished Business
Policies – nothing new
Compensation Plan – waiting to hear from the state
Calendar of events – nothing new
Handyman – Jeff Moore has taken the position of handy man.
Sara Dallas – Megan will invite Sara Dallas to attend our November meeting to discuss SALS’s survey results.
Insurance – Hal has been in contact with Neil McPhillips about the walk-through done by Utica National Insurance.
Donation Sign – We should be thinking about this and bring suggestions.
Bulletin Board – Hal got a bulletin board kiosk from the Indian Teepee, and he and Jeff will make it work for the library.
Candida Smith – Megan will get in touch with Candida to set up a date that Hal, Pete and Megan can meet with her and start planning this event
Jesse Brady – well attended.
Neil Roberts of the Office of the Aging – nothing yet.
Fall Festival – well attended.
New Business
Marcella Sembrich Opera Museum Film Festival – The Opera Museum has approached Megan about using the library next summer for its film festival. Richard Wargo will write up a proposal and present it to the board.
Jane Gabriels has asked to place a petition asking for the State’s help in rebuilding Rush Island. Cindy Farbaniec moved that the petition be allowed, second by Jill LaGoy, and carried.
The next meeting will be November 19th at 7pm
Pete Hanley moved to adjourn the meeting at 8:50pm, second by Hal Heusner, and carried.
Respectfully submitted,
Patti Haux
Acting Secretary
Thursday, October 30, 2008
Bolton Free Library Board of Trustees Monthly Meeting - September 24, 2008
The meeting was called to order at 7:03pm by President Hal Heusner.
Those present: Hal Heusner, Tina Schroeder, Patti Haux, Cornelia Wells, Kathy Donohue, Cindy Farbaniec, Jill LaGoy, Pete Hanley, and Megan Baker. Absent: Diane Jacko.
The minutes of the August meeting were received and reviewed by all. There were some minor corrections in spelling. Cornelia Wells moved to approve the minutes, second by Cindy Farbaniec, and carried.
Jill LaGoy presented the financial report. Things are status quo. A check was issued to Blue Cross to pay for the rest of the year. There was a discussion about Hometown Oil, because they have allowed us to run out a few times in the past. Jill has straightened that out with the company. Pete Hanley has heard that Hometown might buy sludge oil, and if that is true we might have a problem. Pete also has a contact that might be able to service the furnace and install a programmable thermostat. Jill also prepared a “crystal ball” report to show what our year-end status should be. We should end the year with about the same balance that we started the year with. Pete Hanley moved to accept the financial report, second by Patti Haux, and carried.
Megan Baker presented her director’s report. The circulation is up. Pete Hanley moved to accept the director’s report, second by Patti Haux, and carried.
Project Assignments
Finance – Pete Hanley: The committee will meet this month.
Personnel – Cornelia Wells: The committee will meet this month.
Plan of Service – Diane Jacko: Diane is absent.
Fund Raising – Cindy Farbaniec: Cindy presented a summary of her investigation into the cost for our mailing. Based on the summary, Patti Haux moved that Cindy order 3000 legal sized envelopes with our logo and return address, letterhead with the same logo, and small envelopes with our address for return mailing from BQP, and that Cindy also take that stationary to Black and White Printing to print and fold our letters, second by Hal Heusner. The motion was carried with 2 dissenting votes from Pete Hanley and Jill LaGoy, who both thought we should have the whole job done by one company.
Cindy also announced that the 50/50 raffle has raised $575 so far. We also need to choose someone to draw the name for the raffle. Cindy said that there is, possibly, a bagpiper who will play during the fall festival, and might be able to play as the name is drawn.
Book Sale Committee – Patti Haux: Patti will send out thank you notes to the people who helped with the book sale. Hal Heusner suggested another special meeting to recap the successes and failures of the sale. When the American Legion’s tent was taken down, two of the poles were damaged. We need to either replace or repair the poles. Patti will get back to us next month with some suggestions.
Building and Grounds – Kathy Donohue: Hal Heusner has spoken to a forester, who has volunteered to walk the grounds with Hal, and make some recommendations for our trees. Hal has not heard from Jim Girard Landscaping, as to when they plan to start.
Communications: We have sent our request letter to the town and asked for $35,000. We sent a donation to the Lake George Land Conservancy in memory of Peter VanDyck. Jesse Brady has requested the use of the library for a program about an organization that helps people in Nepal. Cornelia Wells moved that we allow this program, with the stipulation that Jesse may not collect money in the library, second by Cindy Farbaniec, and carried. Neil Roberts of the Warren County Office for the Aging has requested the use of the library for a community forum to raise awareness about long term care. Patti Haux moved that we allow this program, second by Kathy Donohue, and carried. Hal presented the first draft of the fundraising letter. Many corrections later, the letter was approved. Hal will make the corrections and email it to Megan, who will type it in the correct form. Jill will help Megan put the letter in a PDF file for the printer.
Upcoming Events – New agenda item.
Fall Festival – October 11th. The town has asked all businesses and organizations to decorate for the festival. Megan requested money to have the Bolton Garden Center decorate. The board has authorized Megan to spend $50 on decorations. Megan also circulated the poster for the festival.
One Day Book Sale – Due to almost all the trustees being busy during the weekend of the Fall Festival, it was decided not to have a book sale.
Caldwell Tour – The date for the event will be October 25. The Sagamore Hotel has agreed to give us the use of one of their buses for the tour. The Friends would like to prepare box lunches for the participants. And the cost will be $30 a person.
Unfinished Business
Policies – medical, behavior, computers, and book sale to be worked on.
Compensation Plan – Pete is working on it.
Calendar of events – what is happening and what needs to be done.
Handyman – Megan has spoken to Jeff Moore of Recluse Island about the position. She offered him $15 an hour for 80 – 100 hours a year. He will let her know in a few days.
Gift for MaryBet Haux – Megan has obtained gift certificate from the Ryefield, and she and Hal will write a thank you letter.
Katrina Trask – Betty Spinelli is agreeable to repeating this program, possibly in November. We can use this program as a fundraiser.
Cate Mandigo – We have received a check for $1200 from Cate Mandigo. Hal and Megan will write a thank you note. Cate is interested in having another sale next year.
Sara Dallas – Megan will invite Sara Dallas to attend our November meeting to discuss SALS’s survey results.
Insurance – Hal has been in contact with Neil McPhillips about the walk-through done by Utica National Insurance.
Donation Sign – Hal would like a sign that asks users to make a small donation to the library.
Bulletin Board – Megan would like a good sized bulletin board to remove the posters from the front door.
CPLA Class – Megan has completed her third class, this one on Marketing, and received certificates showing that completion. The next class will be in April.
Candida Smith – Hal, Pete, and Megan will get together to plan this program.
New Business
Megan has allowed a local weight group to use the library Saturday mornings. They meet from 9am to 9:45am, and are out before the library opens. Megan has given a key to Pam Quigan, who is part of that group. The board agreed to allow the group to continue meeting here.
A local group has requested the use of the library to play Scrabble on Friday afternoons throughout the winter. The spokesperson for the group is Myra Freeman. Patti Haux moved to allow this group to use the library on Friday afternoons to play Scrabble, second by Pete Hanley, and carried.
Susan Boyd has donated a copy of the book “The Group” by Frances Simpson Townsend Marshall to the library. Included with the book is a questionable note by Ms. Marshall. Megan suggested that we give the book to the museum. The board was in favor of that idea.
The library has received a print of Walt Disney and Tinkerbell, signed by the model for Tinkerbell, and a copy of Peter Pan, signed by the same person. Hal suggested that we have the print framed and hang it in the children’s corner. Tina will find out the value of this gift, and Megan will get an estimate for framing.
Hal has been asked to represent the library on the committee for the Hamlet Sustainability Plan underway in Bolton. The next public workshop will be Wednesday, October 15th, and Hal urged the other trustees to take part.
The next meeting will be October 22 at 7pm.
Tina Schroeder moved to adjourn the meeting at 9:20pm, second by Pete Hanley, and carried.
Respectfully submitted,
Tina Schroeder
Secretary
Those present: Hal Heusner, Tina Schroeder, Patti Haux, Cornelia Wells, Kathy Donohue, Cindy Farbaniec, Jill LaGoy, Pete Hanley, and Megan Baker. Absent: Diane Jacko.
The minutes of the August meeting were received and reviewed by all. There were some minor corrections in spelling. Cornelia Wells moved to approve the minutes, second by Cindy Farbaniec, and carried.
Jill LaGoy presented the financial report. Things are status quo. A check was issued to Blue Cross to pay for the rest of the year. There was a discussion about Hometown Oil, because they have allowed us to run out a few times in the past. Jill has straightened that out with the company. Pete Hanley has heard that Hometown might buy sludge oil, and if that is true we might have a problem. Pete also has a contact that might be able to service the furnace and install a programmable thermostat. Jill also prepared a “crystal ball” report to show what our year-end status should be. We should end the year with about the same balance that we started the year with. Pete Hanley moved to accept the financial report, second by Patti Haux, and carried.
Megan Baker presented her director’s report. The circulation is up. Pete Hanley moved to accept the director’s report, second by Patti Haux, and carried.
Project Assignments
Finance – Pete Hanley: The committee will meet this month.
Personnel – Cornelia Wells: The committee will meet this month.
Plan of Service – Diane Jacko: Diane is absent.
Fund Raising – Cindy Farbaniec: Cindy presented a summary of her investigation into the cost for our mailing. Based on the summary, Patti Haux moved that Cindy order 3000 legal sized envelopes with our logo and return address, letterhead with the same logo, and small envelopes with our address for return mailing from BQP, and that Cindy also take that stationary to Black and White Printing to print and fold our letters, second by Hal Heusner. The motion was carried with 2 dissenting votes from Pete Hanley and Jill LaGoy, who both thought we should have the whole job done by one company.
Cindy also announced that the 50/50 raffle has raised $575 so far. We also need to choose someone to draw the name for the raffle. Cindy said that there is, possibly, a bagpiper who will play during the fall festival, and might be able to play as the name is drawn.
Book Sale Committee – Patti Haux: Patti will send out thank you notes to the people who helped with the book sale. Hal Heusner suggested another special meeting to recap the successes and failures of the sale. When the American Legion’s tent was taken down, two of the poles were damaged. We need to either replace or repair the poles. Patti will get back to us next month with some suggestions.
Building and Grounds – Kathy Donohue: Hal Heusner has spoken to a forester, who has volunteered to walk the grounds with Hal, and make some recommendations for our trees. Hal has not heard from Jim Girard Landscaping, as to when they plan to start.
Communications: We have sent our request letter to the town and asked for $35,000. We sent a donation to the Lake George Land Conservancy in memory of Peter VanDyck. Jesse Brady has requested the use of the library for a program about an organization that helps people in Nepal. Cornelia Wells moved that we allow this program, with the stipulation that Jesse may not collect money in the library, second by Cindy Farbaniec, and carried. Neil Roberts of the Warren County Office for the Aging has requested the use of the library for a community forum to raise awareness about long term care. Patti Haux moved that we allow this program, second by Kathy Donohue, and carried. Hal presented the first draft of the fundraising letter. Many corrections later, the letter was approved. Hal will make the corrections and email it to Megan, who will type it in the correct form. Jill will help Megan put the letter in a PDF file for the printer.
Upcoming Events – New agenda item.
Fall Festival – October 11th. The town has asked all businesses and organizations to decorate for the festival. Megan requested money to have the Bolton Garden Center decorate. The board has authorized Megan to spend $50 on decorations. Megan also circulated the poster for the festival.
One Day Book Sale – Due to almost all the trustees being busy during the weekend of the Fall Festival, it was decided not to have a book sale.
Caldwell Tour – The date for the event will be October 25. The Sagamore Hotel has agreed to give us the use of one of their buses for the tour. The Friends would like to prepare box lunches for the participants. And the cost will be $30 a person.
Unfinished Business
Policies – medical, behavior, computers, and book sale to be worked on.
Compensation Plan – Pete is working on it.
Calendar of events – what is happening and what needs to be done.
Handyman – Megan has spoken to Jeff Moore of Recluse Island about the position. She offered him $15 an hour for 80 – 100 hours a year. He will let her know in a few days.
Gift for MaryBet Haux – Megan has obtained gift certificate from the Ryefield, and she and Hal will write a thank you letter.
Katrina Trask – Betty Spinelli is agreeable to repeating this program, possibly in November. We can use this program as a fundraiser.
Cate Mandigo – We have received a check for $1200 from Cate Mandigo. Hal and Megan will write a thank you note. Cate is interested in having another sale next year.
Sara Dallas – Megan will invite Sara Dallas to attend our November meeting to discuss SALS’s survey results.
Insurance – Hal has been in contact with Neil McPhillips about the walk-through done by Utica National Insurance.
Donation Sign – Hal would like a sign that asks users to make a small donation to the library.
Bulletin Board – Megan would like a good sized bulletin board to remove the posters from the front door.
CPLA Class – Megan has completed her third class, this one on Marketing, and received certificates showing that completion. The next class will be in April.
Candida Smith – Hal, Pete, and Megan will get together to plan this program.
New Business
Megan has allowed a local weight group to use the library Saturday mornings. They meet from 9am to 9:45am, and are out before the library opens. Megan has given a key to Pam Quigan, who is part of that group. The board agreed to allow the group to continue meeting here.
A local group has requested the use of the library to play Scrabble on Friday afternoons throughout the winter. The spokesperson for the group is Myra Freeman. Patti Haux moved to allow this group to use the library on Friday afternoons to play Scrabble, second by Pete Hanley, and carried.
Susan Boyd has donated a copy of the book “The Group” by Frances Simpson Townsend Marshall to the library. Included with the book is a questionable note by Ms. Marshall. Megan suggested that we give the book to the museum. The board was in favor of that idea.
The library has received a print of Walt Disney and Tinkerbell, signed by the model for Tinkerbell, and a copy of Peter Pan, signed by the same person. Hal suggested that we have the print framed and hang it in the children’s corner. Tina will find out the value of this gift, and Megan will get an estimate for framing.
Hal has been asked to represent the library on the committee for the Hamlet Sustainability Plan underway in Bolton. The next public workshop will be Wednesday, October 15th, and Hal urged the other trustees to take part.
The next meeting will be October 22 at 7pm.
Tina Schroeder moved to adjourn the meeting at 9:20pm, second by Pete Hanley, and carried.
Respectfully submitted,
Tina Schroeder
Secretary
Thursday, September 25, 2008
Bolton Free Library Board of Trustees Monthly Meeting - August 27, 2008
The meeting was called to order at 7:05pm by President Hal Heusner.
Those present: Diane Jacko, Hal Heusner, Kathy Donohue, Cindy Farbaniec, Jill LaGoy, Deanne Rehm and Megan Baker. Those absent: Tina Schroeder, Cornelia Wells, Patti Haux, and Pete Hanley.
The minutes of the July meeting were received and reviewed by all. There were no additions or corrections. Motion to accept the minutes by Diane Jacko, second by Jill LaGoy, and carried.
Jill LaGoy presented to review the financial report. We have received the town money, and the book sale raised about $5300, so our finances look good. Hal asked if Jill could give the board a sense of what our year end balances will be for the next meeting. He would like some idea, since we are in the process of hiring a handyman. We are ahead in insurance dividends du to a change in compensation and disability laws, and we received a rebate. The CD matured and is now in our Money Market account, which explains the zero balance in the financial report. Diane Jacko moved to accept the financial report, second by Cindy, and carried.
Megan Baker presented her director’s report. The circulation is up. Jill LaGoy moved to accept the director’s report, second by Cindy Farbaniec, and carried.
Project Assignments
Finance – Pete Hanley: Pete was absent, so there is no report from the finance committee. Pete was given our approval to move the CD to our money market account and sign a contract with Hometown Oil for our fuel oil.
Personnel – Cornelia Wells: The Personnel Committee is moving forward and plans to meet again in September.
Plan of Service – Diane Jacko: Diane reports the implementation of the Plan of Service is a work in progress.
Fund Raising – Cindy Farbaniec: Cindy has investigated the possible ways to save money on our fund raising letter. She has been in contact with Mailings Made Easy and East End, affiliated with Warren Washington Mental Health Unit. We should consider doing the mailing ourselves. Since the letter has to go out by the end of October, we must make our decisions by next month. Deanne Rehm thinks that Warren County may print the letter for us and sort the addresses by zip code. She will check on this and let Megan know by Saturday. The 50/50 raffle has raised $351 so far. Megan has arranged for a student to walk around the Arts & Craft Show and sell tickets. Cindy will sell tickets at the Folk Festival. Cate Mandigo is sending us a check, in September, for about $1200 which is 20% of the profit she made at her sale. She loved doing the sale and would like to do it again next year.
Book Sale Committee – Patti Haux: Due to Patti’s absence the recap of the book sale will have to take place at another meeting. Possible have another special meeting. The sale raised $5300. There was some damage to the American Legion’s tent poles and Tina is investigating the cost of repairs. The procedures manual will be worked on at another meeting.
Building and Grounds – Kathy Donohue: Kathy, Hal, and Patti walked around the library with Brian Donohue, a local contractor. Kathy has prepared a report from that walk. See attached. Hal has not heard from Jim Girard’s Landscaping and will follow up on that.
It has been decided to remove Community Relations from the list of project assignments.
Communications: Thank you notes have been sent Crissy Long for her donation of the big blue monkey; Barnes and Noble for the delivery of books for the Summer Reading Program; Gena Lindyberg, Marilyn Mammola and Rose Norelli for their help with the book sale; and Caren Hoffman-Smith for her help with the Summer Reading Program. We have received thank you notes from Diane Jacko for our assistance with the Open House and Nancy Corliss for allowing her to present her program on the Tibetan Children’s Villages in India. We have received an email about Elaine Baker’s retirement party. Megan will find someone to work so that she can attend. The Public Service Commission has decided that they don’t need to use the library due to the state budget cuts. Sara Dallas has emailed all the libraries about the 2% cut in state y aid. Joan Howse has resigned as our recording secretary due to family reasons. Tina Schroeder has been made aware of this and is willing to take over.
Upcoming Events – New agenda item.
Fall Festival – October 11th. Megan has arranged for Emma Calautti, Diane Jacko, Sheila Page, and Sandy and Paul Rice to be storytellers. She would like to put up the tent and decorate with balloons, streamers, and leaves. Scary stories vs. harvest stories. She would like to have 2 -3 storytellers for each session, morning and afternoon. We will also have to arrange the drawing for the 50/50 raffle at the end of the day.
Unfinished Business
Policies – medical, behavior, computers, and book sale to be worked on.
Compensation Plan – Pete is working on it.
Calendar of events – what is happening and what needs to be done.
Handyman – Hal asked everyone to keep this confidential. Several names have been advanced. Money might be an issue. Things need to be fixed as determined by the board. Possibly 80 hours a year at $13 an hour. The person hired would have to agree to some preset conditions and Hal is willing to discuss those conditions with the person hired. Cindy Farbaniec moved to allow Hal and Megan to talk to this candidate if he is interested in the job, hire him, second by Kathy Donohue, and carried
We need to express our thanks to MaryBet Haux for her work on the Book Sale. Megan will get a gift certificate for dinner for two at the Ryefield Restaurant.
Katrina Trask – Wonderful program, about 45 people in attendance, Betty Spinelli agreeable to doing the program again in the off season, we should send her an acknowledgement for the great job.
Cate Mandigo – 1200 dollars raised and very interested in doing it again.
Summer Reading Program – About 20 children participated, Caren Hoffman-Smith not interested in running the program after this year. Megan has spoken to Tammy Schoder, who is very interested.
Sara Dallas – she would like to meet with all the member libraries to discuss the survey results. The survey was about the services that SALS offers. Megan will invite her to the November meeting.
New Business
CPLA – This is the 3rd and final class for Megan to take. It will be September 9 and 10 and Joan has agreed to cover for Megan.
Susan Boyd’s mother – a woman fell out of her wheelchair while Joan was working. Joan has prepared an incident report which attached to these minutes. Megan will contact Neil McPhillips for advice.
Insurance – Utica Mutual has done an inspection of our building and sent us a list of items that they believe should be corrected. Hal will review this list and also speak to Neil McPhillips.
Town Budget Request – Jill was asked to research how long we have received $30,000. Should we consider asking for $35,000 due to rising costs of fuel and repairs needed on the building? Deane Rehm suggested that we see how many years we have not asked for a raise and then ask for a 3% raise for each of those years.
Candida Smith – In the 1940’s David Smith made a “key to the city” for a local person returning from the war, and Candida would like to donate it to the library in honor of the residents, past and present, of Tic Ridge, the mountain where the Smith family lives. Hal and Pete are willing to work on this event to be held next summer, hopefully at the library. A reception is definitely in order. We should also talk to Neil McPhillips about this as well.
Trustee Attendance at Events – Hal feels that it is very important for at least one trustee to be in attendance at any events at the library. That trustee would be responsible for the setup and takedown, and make sure that the library is left in the same condition it was found. Diane Jacko made a motion that it a library policy that at least one trustee or the director be in attendance at any program, second by Jill LaGoy, and carried.
Donation Sign – Lots of adults and tourists are using our facility without giving any thing back and maybe they should be. Hal suggests a sign posted somewhere visible that reads “This library exists on donations and yours would help. Deanne Rehm suggested that we speak to SALS about this as she has never seen this done in any of the libraries she has been in.
Ted Caldwell – He is very interested in doing another historic tour. It would be October 18 or 19 and would be a 4-5 hour tour to Newcomb, Tahwas, and the Roosevelt Trail, with a picnic lunch in Minerva. It would be for 25 people and we would ask for a donation from each person. Deane Rehm suggests that we include the Historical Society. The trustees approve this program for Saturday October 18, and asked Megan and Hal to make the plans. We would ask for a donation of $30 a person.
Peter VanDyck – A $50 donation will be sent to the Lake George Land Conservancy in memory of Mr. VanDyck because of our relationship with Cornelia and Kate VanDyck. Jill LaGoy will write a check and Hal Heusner will prepare a letter.
Bulletin Board – The posters all over the front door looked terrible and Megan has suggested a new way to display posters and community events.
The next meeting will be September 24 at 7pm.
Cindy Farbaniec moved to adjourn the meeting at 9:40pm. second by Jill LaGoy, and carried.
Respectfully submitted,
Kathy Donohue
Acting Secretary
Those present: Diane Jacko, Hal Heusner, Kathy Donohue, Cindy Farbaniec, Jill LaGoy, Deanne Rehm and Megan Baker. Those absent: Tina Schroeder, Cornelia Wells, Patti Haux, and Pete Hanley.
The minutes of the July meeting were received and reviewed by all. There were no additions or corrections. Motion to accept the minutes by Diane Jacko, second by Jill LaGoy, and carried.
Jill LaGoy presented to review the financial report. We have received the town money, and the book sale raised about $5300, so our finances look good. Hal asked if Jill could give the board a sense of what our year end balances will be for the next meeting. He would like some idea, since we are in the process of hiring a handyman. We are ahead in insurance dividends du to a change in compensation and disability laws, and we received a rebate. The CD matured and is now in our Money Market account, which explains the zero balance in the financial report. Diane Jacko moved to accept the financial report, second by Cindy, and carried.
Megan Baker presented her director’s report. The circulation is up. Jill LaGoy moved to accept the director’s report, second by Cindy Farbaniec, and carried.
Project Assignments
Finance – Pete Hanley: Pete was absent, so there is no report from the finance committee. Pete was given our approval to move the CD to our money market account and sign a contract with Hometown Oil for our fuel oil.
Personnel – Cornelia Wells: The Personnel Committee is moving forward and plans to meet again in September.
Plan of Service – Diane Jacko: Diane reports the implementation of the Plan of Service is a work in progress.
Fund Raising – Cindy Farbaniec: Cindy has investigated the possible ways to save money on our fund raising letter. She has been in contact with Mailings Made Easy and East End, affiliated with Warren Washington Mental Health Unit. We should consider doing the mailing ourselves. Since the letter has to go out by the end of October, we must make our decisions by next month. Deanne Rehm thinks that Warren County may print the letter for us and sort the addresses by zip code. She will check on this and let Megan know by Saturday. The 50/50 raffle has raised $351 so far. Megan has arranged for a student to walk around the Arts & Craft Show and sell tickets. Cindy will sell tickets at the Folk Festival. Cate Mandigo is sending us a check, in September, for about $1200 which is 20% of the profit she made at her sale. She loved doing the sale and would like to do it again next year.
Book Sale Committee – Patti Haux: Due to Patti’s absence the recap of the book sale will have to take place at another meeting. Possible have another special meeting. The sale raised $5300. There was some damage to the American Legion’s tent poles and Tina is investigating the cost of repairs. The procedures manual will be worked on at another meeting.
Building and Grounds – Kathy Donohue: Kathy, Hal, and Patti walked around the library with Brian Donohue, a local contractor. Kathy has prepared a report from that walk. See attached. Hal has not heard from Jim Girard’s Landscaping and will follow up on that.
It has been decided to remove Community Relations from the list of project assignments.
Communications: Thank you notes have been sent Crissy Long for her donation of the big blue monkey; Barnes and Noble for the delivery of books for the Summer Reading Program; Gena Lindyberg, Marilyn Mammola and Rose Norelli for their help with the book sale; and Caren Hoffman-Smith for her help with the Summer Reading Program. We have received thank you notes from Diane Jacko for our assistance with the Open House and Nancy Corliss for allowing her to present her program on the Tibetan Children’s Villages in India. We have received an email about Elaine Baker’s retirement party. Megan will find someone to work so that she can attend. The Public Service Commission has decided that they don’t need to use the library due to the state budget cuts. Sara Dallas has emailed all the libraries about the 2% cut in state y aid. Joan Howse has resigned as our recording secretary due to family reasons. Tina Schroeder has been made aware of this and is willing to take over.
Upcoming Events – New agenda item.
Fall Festival – October 11th. Megan has arranged for Emma Calautti, Diane Jacko, Sheila Page, and Sandy and Paul Rice to be storytellers. She would like to put up the tent and decorate with balloons, streamers, and leaves. Scary stories vs. harvest stories. She would like to have 2 -3 storytellers for each session, morning and afternoon. We will also have to arrange the drawing for the 50/50 raffle at the end of the day.
Unfinished Business
Policies – medical, behavior, computers, and book sale to be worked on.
Compensation Plan – Pete is working on it.
Calendar of events – what is happening and what needs to be done.
Handyman – Hal asked everyone to keep this confidential. Several names have been advanced. Money might be an issue. Things need to be fixed as determined by the board. Possibly 80 hours a year at $13 an hour. The person hired would have to agree to some preset conditions and Hal is willing to discuss those conditions with the person hired. Cindy Farbaniec moved to allow Hal and Megan to talk to this candidate if he is interested in the job, hire him, second by Kathy Donohue, and carried
We need to express our thanks to MaryBet Haux for her work on the Book Sale. Megan will get a gift certificate for dinner for two at the Ryefield Restaurant.
Katrina Trask – Wonderful program, about 45 people in attendance, Betty Spinelli agreeable to doing the program again in the off season, we should send her an acknowledgement for the great job.
Cate Mandigo – 1200 dollars raised and very interested in doing it again.
Summer Reading Program – About 20 children participated, Caren Hoffman-Smith not interested in running the program after this year. Megan has spoken to Tammy Schoder, who is very interested.
Sara Dallas – she would like to meet with all the member libraries to discuss the survey results. The survey was about the services that SALS offers. Megan will invite her to the November meeting.
New Business
CPLA – This is the 3rd and final class for Megan to take. It will be September 9 and 10 and Joan has agreed to cover for Megan.
Susan Boyd’s mother – a woman fell out of her wheelchair while Joan was working. Joan has prepared an incident report which attached to these minutes. Megan will contact Neil McPhillips for advice.
Insurance – Utica Mutual has done an inspection of our building and sent us a list of items that they believe should be corrected. Hal will review this list and also speak to Neil McPhillips.
Town Budget Request – Jill was asked to research how long we have received $30,000. Should we consider asking for $35,000 due to rising costs of fuel and repairs needed on the building? Deane Rehm suggested that we see how many years we have not asked for a raise and then ask for a 3% raise for each of those years.
Candida Smith – In the 1940’s David Smith made a “key to the city” for a local person returning from the war, and Candida would like to donate it to the library in honor of the residents, past and present, of Tic Ridge, the mountain where the Smith family lives. Hal and Pete are willing to work on this event to be held next summer, hopefully at the library. A reception is definitely in order. We should also talk to Neil McPhillips about this as well.
Trustee Attendance at Events – Hal feels that it is very important for at least one trustee to be in attendance at any events at the library. That trustee would be responsible for the setup and takedown, and make sure that the library is left in the same condition it was found. Diane Jacko made a motion that it a library policy that at least one trustee or the director be in attendance at any program, second by Jill LaGoy, and carried.
Donation Sign – Lots of adults and tourists are using our facility without giving any thing back and maybe they should be. Hal suggests a sign posted somewhere visible that reads “This library exists on donations and yours would help. Deanne Rehm suggested that we speak to SALS about this as she has never seen this done in any of the libraries she has been in.
Ted Caldwell – He is very interested in doing another historic tour. It would be October 18 or 19 and would be a 4-5 hour tour to Newcomb, Tahwas, and the Roosevelt Trail, with a picnic lunch in Minerva. It would be for 25 people and we would ask for a donation from each person. Deane Rehm suggests that we include the Historical Society. The trustees approve this program for Saturday October 18, and asked Megan and Hal to make the plans. We would ask for a donation of $30 a person.
Peter VanDyck – A $50 donation will be sent to the Lake George Land Conservancy in memory of Mr. VanDyck because of our relationship with Cornelia and Kate VanDyck. Jill LaGoy will write a check and Hal Heusner will prepare a letter.
Bulletin Board – The posters all over the front door looked terrible and Megan has suggested a new way to display posters and community events.
The next meeting will be September 24 at 7pm.
Cindy Farbaniec moved to adjourn the meeting at 9:40pm. second by Jill LaGoy, and carried.
Respectfully submitted,
Kathy Donohue
Acting Secretary
Thursday, August 28, 2008
Bolton Free Library Board of Trustees Monthly Meeting – July 21, 2008
The meeting was called to order at 7:10pm by President Hal Heusner.
Those present: Hal Heusner, Tina Schroeder, Cornelia Wells, Kathy Donohue, Diane Jacko, Cindy Farbaniec, Pete Hanley, Megan Baker, and Joan Howse – recording secretary. Those absent: Patti Haux and Jill LaGoy.
The minutes of the June meeting were received and reviewed by all. There were no additions or corrections. Motion to accept the minutes by Cornelia Wells, second by Pete Hanley, and carried.
Jill LaGoy was not present to review the financial report, so the report was tabled until the August meeting.
Megan Baker presented her director’s report. Pete Hanley moved to accept the director’s report, second by Diane Jacko, and carried
Project Assignments
Finance – Pete Hanley: The CD, worth 422,624.58, was placed in the Money Market account. Pete has spoken to three fuel oil vendors, and he favors Hometown Oil as they offer a budget plan. Pete also requests permission to set this up before the end of July. Cornelia Wells moved to allow Pete Hanley to set up an account with Hometown Oil, second by Tina Schroeder, and carried.
Personnel – Cornelia Wells: The Personnel Committee will meet on July 29th at 6pm.
Plan of Service – Diane Jacko: Diane reported on the success of the Open House. About 50 people attended. The food was wonderful. Thanks to all involved.
Fund Raising – Cindy Farbaniec: Cindy talked about a silent auction, baskets and gift certificates, Kate VanDyck, and the Friends of the Library. The 50/50 raffle is ongoing, amount raised so far, $96. The fundraising letter was discussed. The letter should be out before November 1st. We will check into the cost of printing the letter, stamps, envelopes, versus having the letter commercially done.
Book Sale Committee – Patti Haux: Tina Schroeder passed out posters for the sale. The tent and the tables will be set up on Wednesday between 6:30 and 7pm. The books will be moved on Thursday at 7pm. Gena Lindyberg will bring her Confirmation students to help. There was a discussion about what to do with the leftover books. It was decided that any leftover books would be taken to the landfill. Jill LaGoy will get the startup money. The newspapers and radio stations have been notified about the sale.
Building and Grounds – Kathy Donohue: Hal Heusner has walked the property with Jim Gerard, a landscape architect. Mr. Girard might be able to do the work between other jobs and give us a better price.
Community Relations – Cindy Farbaniec: Nothing to report.
Communications: Thank you notes have been sent to the Girl Scouts for their book drive and to the Garden Club for their donation of a gardening book.
We have received an email from Sara Dallas, director of SALS, about meeting with our board. We will have a special meeting this fall to meet with her.
Upcoming Events – New agenda item.
Katrina Trask presented by Betty Spinelli – July 31st at 7pm
Cate Mandigo sale – August 9th and 10th from 10am – 4pm
Fall Festival – October 11th. Megan is planning a series of local storytellers for children. The next meeting of the committee will be July 28th and Megan plans to attend.
Summer Reading Program – Caren Hoffman-Smith is running the program. The book chosen for the older children is James and the Giant Peach. Barnes & Noble in Saratoga Springs hand delivered the 15 books needed. We will send a thank you for their terrific service.
Unfinished Business
Policies – medical, behavior, and computers to be worked on.
Calendar of events – Megan has prepared a preliminary calendar.
Compensation Plan – New York State tabled the discussion, but plans to revisit the topic this fall.
Handyman – work in progress.
Nancy Corliss Program – Megan reported the program went well and was attended by 15 people.
The next meeting will be August 27th at 7pm.
Cindy Farbaniec moved to adjourn the meeting at 8:32pm, second by Tina Schroeder, and carried.
Respectfully submitted,
Joan Howse
Recording Secretary
Those present: Hal Heusner, Tina Schroeder, Cornelia Wells, Kathy Donohue, Diane Jacko, Cindy Farbaniec, Pete Hanley, Megan Baker, and Joan Howse – recording secretary. Those absent: Patti Haux and Jill LaGoy.
The minutes of the June meeting were received and reviewed by all. There were no additions or corrections. Motion to accept the minutes by Cornelia Wells, second by Pete Hanley, and carried.
Jill LaGoy was not present to review the financial report, so the report was tabled until the August meeting.
Megan Baker presented her director’s report. Pete Hanley moved to accept the director’s report, second by Diane Jacko, and carried
Project Assignments
Finance – Pete Hanley: The CD, worth 422,624.58, was placed in the Money Market account. Pete has spoken to three fuel oil vendors, and he favors Hometown Oil as they offer a budget plan. Pete also requests permission to set this up before the end of July. Cornelia Wells moved to allow Pete Hanley to set up an account with Hometown Oil, second by Tina Schroeder, and carried.
Personnel – Cornelia Wells: The Personnel Committee will meet on July 29th at 6pm.
Plan of Service – Diane Jacko: Diane reported on the success of the Open House. About 50 people attended. The food was wonderful. Thanks to all involved.
Fund Raising – Cindy Farbaniec: Cindy talked about a silent auction, baskets and gift certificates, Kate VanDyck, and the Friends of the Library. The 50/50 raffle is ongoing, amount raised so far, $96. The fundraising letter was discussed. The letter should be out before November 1st. We will check into the cost of printing the letter, stamps, envelopes, versus having the letter commercially done.
Book Sale Committee – Patti Haux: Tina Schroeder passed out posters for the sale. The tent and the tables will be set up on Wednesday between 6:30 and 7pm. The books will be moved on Thursday at 7pm. Gena Lindyberg will bring her Confirmation students to help. There was a discussion about what to do with the leftover books. It was decided that any leftover books would be taken to the landfill. Jill LaGoy will get the startup money. The newspapers and radio stations have been notified about the sale.
Building and Grounds – Kathy Donohue: Hal Heusner has walked the property with Jim Gerard, a landscape architect. Mr. Girard might be able to do the work between other jobs and give us a better price.
Community Relations – Cindy Farbaniec: Nothing to report.
Communications: Thank you notes have been sent to the Girl Scouts for their book drive and to the Garden Club for their donation of a gardening book.
We have received an email from Sara Dallas, director of SALS, about meeting with our board. We will have a special meeting this fall to meet with her.
Upcoming Events – New agenda item.
Katrina Trask presented by Betty Spinelli – July 31st at 7pm
Cate Mandigo sale – August 9th and 10th from 10am – 4pm
Fall Festival – October 11th. Megan is planning a series of local storytellers for children. The next meeting of the committee will be July 28th and Megan plans to attend.
Summer Reading Program – Caren Hoffman-Smith is running the program. The book chosen for the older children is James and the Giant Peach. Barnes & Noble in Saratoga Springs hand delivered the 15 books needed. We will send a thank you for their terrific service.
Unfinished Business
Policies – medical, behavior, and computers to be worked on.
Calendar of events – Megan has prepared a preliminary calendar.
Compensation Plan – New York State tabled the discussion, but plans to revisit the topic this fall.
Handyman – work in progress.
Nancy Corliss Program – Megan reported the program went well and was attended by 15 people.
The next meeting will be August 27th at 7pm.
Cindy Farbaniec moved to adjourn the meeting at 8:32pm, second by Tina Schroeder, and carried.
Respectfully submitted,
Joan Howse
Recording Secretary
Thursday, July 31, 2008
Bolton Free Library Board of Trustees Monthly Meeting - June 26, 2008
The meeting was called to order at 7:00pm by President Hal Heusner.
Those present: Pete Hanley, Hal Heusner, Megan Baker, Cindy Farbaniec, Cornelia Wells, Patti Haux, and Joan Howse – recording secretary. Diane Jacko, Kathy Donohue, Tina Schroeder, and Jill LaGoy were absent.
The minutes of the May meeting were received and reviewed by all. Patti Haux moved to accept the minutes, seconded by Pete Hanley, and carried.
No financial report due to Jill LaGoy’s absence.
Megan Baker presented her director’s report. A thank you letter should be sent to the Girl Scouts for their book drive. Patti Haux made a motion to accept the director’s report, seconded by Pete Hanley and carried.
There was a discussion about hiring a handyman on a per job pay and a set number of hours a year. The budget committee will add this to next year’s budget. We should keep the amount paid under $600. If we pay by check, the person should have insurance. Hal and Megan will work on a list of our expectations
Project Assignments
Finance – Pete Hanley: Our CD comes due in July and we can reinvest it for 18 months at 3.5% interest. Pete suggested that due to the rising cost of fuel, we should but the money in a money market account.
Personnel – Cornelia Wells: The personnel committee had a meeting and is in the process of reviewing the SALS handbook. Megan had give Cornelia a copy of the job description prepared by Joe Mammola several years ago.
Fund Raising – Cindy Farbaniec: It was suggested to separate other fund raising events from the Book Sale as that demands so much of our time. We should also have a special meeting or a joint meeting with the Friends. On October 11th, the town is planning a Fall Festival, and all organizations are being asked to participate. A book sale and a white elephant sale were suggested. Megan would also like to schedule a series of story tellers. Megan will ask several local people to participate. The fund drive letter should be mailed by the end of October. Cornelia Wells moved that we hold a 50/50 raffle to start on July 1st, and finish on October 11th, seconded by Patti Haux, and carried.
Plan of Service – Diane Jacko: Megan made the presentation for Diane. There is an Open House scheduled for July 17th to be held jointly with the Friends. There are several sign up sheets for work, food, etc. Miriam Mastrianni is in charge of the food. The setup will be from 5 – 6pm, the Open House will be from 6 – 8pm, and take down from 8 – 9pm. Diane has asked for some funds to purchase flowers and balloons. Ed Sheridan has agreed to put together a slide show.
Book Sale Committee – Patti Haux: Patti has made arrangements for the setup of the tents, tables, and hand carts. The tent and tables will be set up on Wednesday, July 23rd, the books will be brought down from the attic on Thursday, July 24th. And the sale will be July 25, 26, and 27. The sale ends at 3pm on Sunday, and Megan will try to find someone to take the leftover books. Our meeting for July will be held on the Tuesday before the sale. Megan will send will remind us before the next meeting.
Building and Grounds – Kathy Donohue: Hal Heusner will walk around the grounds with Jim Girard, a local landscaper, to see what needs to be done. He also expressed some worry about the trees around the building.
Community Relations – Cindy Farbaniec: Nothing to report.
Communications: Megan has been contacted by Cate Mandigo about having a sale on the library lawn. She would sell her artwork and give 20% of the profit to the library. Pete Hanley moved allow Cate Mandigo to have a sale on the lawn, seconded by Patti Haux, and carried.
Unfinished Business
Pest control- there is no more odors.
Policies – Pete is checking with SALS.
Dick Swire letter – as the date given in the letter has been reached and we have not heard from Mr. Swire, the issue is closed. If anyone is approached, they are asked to tell Mr. Swire to get in touch with Hal.
Nancy Corliss – program is scheduled for July 18 at 7pm.
Library calendar – Megan has prepared a preliminary calendar.
NYS Deferred Compensation Plan – the library is not eligible for the plan. Another plan that would include libraries and being considered by the state legislature has been tabled at the present time.
New Business
Katrina Trask program by Betty Spinelli is scheduled for July 31 at 7pm.
Mark Posteraro has looked at the outside faucet which is broken. He will check on prices and get back to Megan. Motion to let Megan and Hal make the decision about the faucet by Patti Haux, second by Cornelia Wells, and carried.
The next meeting will be July 22 at 7pm.
The meeting was adjourned at 9:10pm.
Respectfully submitted,
Joan Howse
Recording Secretary
Those present: Pete Hanley, Hal Heusner, Megan Baker, Cindy Farbaniec, Cornelia Wells, Patti Haux, and Joan Howse – recording secretary. Diane Jacko, Kathy Donohue, Tina Schroeder, and Jill LaGoy were absent.
The minutes of the May meeting were received and reviewed by all. Patti Haux moved to accept the minutes, seconded by Pete Hanley, and carried.
No financial report due to Jill LaGoy’s absence.
Megan Baker presented her director’s report. A thank you letter should be sent to the Girl Scouts for their book drive. Patti Haux made a motion to accept the director’s report, seconded by Pete Hanley and carried.
There was a discussion about hiring a handyman on a per job pay and a set number of hours a year. The budget committee will add this to next year’s budget. We should keep the amount paid under $600. If we pay by check, the person should have insurance. Hal and Megan will work on a list of our expectations
Project Assignments
Finance – Pete Hanley: Our CD comes due in July and we can reinvest it for 18 months at 3.5% interest. Pete suggested that due to the rising cost of fuel, we should but the money in a money market account.
Personnel – Cornelia Wells: The personnel committee had a meeting and is in the process of reviewing the SALS handbook. Megan had give Cornelia a copy of the job description prepared by Joe Mammola several years ago.
Fund Raising – Cindy Farbaniec: It was suggested to separate other fund raising events from the Book Sale as that demands so much of our time. We should also have a special meeting or a joint meeting with the Friends. On October 11th, the town is planning a Fall Festival, and all organizations are being asked to participate. A book sale and a white elephant sale were suggested. Megan would also like to schedule a series of story tellers. Megan will ask several local people to participate. The fund drive letter should be mailed by the end of October. Cornelia Wells moved that we hold a 50/50 raffle to start on July 1st, and finish on October 11th, seconded by Patti Haux, and carried.
Plan of Service – Diane Jacko: Megan made the presentation for Diane. There is an Open House scheduled for July 17th to be held jointly with the Friends. There are several sign up sheets for work, food, etc. Miriam Mastrianni is in charge of the food. The setup will be from 5 – 6pm, the Open House will be from 6 – 8pm, and take down from 8 – 9pm. Diane has asked for some funds to purchase flowers and balloons. Ed Sheridan has agreed to put together a slide show.
Book Sale Committee – Patti Haux: Patti has made arrangements for the setup of the tents, tables, and hand carts. The tent and tables will be set up on Wednesday, July 23rd, the books will be brought down from the attic on Thursday, July 24th. And the sale will be July 25, 26, and 27. The sale ends at 3pm on Sunday, and Megan will try to find someone to take the leftover books. Our meeting for July will be held on the Tuesday before the sale. Megan will send will remind us before the next meeting.
Building and Grounds – Kathy Donohue: Hal Heusner will walk around the grounds with Jim Girard, a local landscaper, to see what needs to be done. He also expressed some worry about the trees around the building.
Community Relations – Cindy Farbaniec: Nothing to report.
Communications: Megan has been contacted by Cate Mandigo about having a sale on the library lawn. She would sell her artwork and give 20% of the profit to the library. Pete Hanley moved allow Cate Mandigo to have a sale on the lawn, seconded by Patti Haux, and carried.
Unfinished Business
Pest control- there is no more odors.
Policies – Pete is checking with SALS.
Dick Swire letter – as the date given in the letter has been reached and we have not heard from Mr. Swire, the issue is closed. If anyone is approached, they are asked to tell Mr. Swire to get in touch with Hal.
Nancy Corliss – program is scheduled for July 18 at 7pm.
Library calendar – Megan has prepared a preliminary calendar.
NYS Deferred Compensation Plan – the library is not eligible for the plan. Another plan that would include libraries and being considered by the state legislature has been tabled at the present time.
New Business
Katrina Trask program by Betty Spinelli is scheduled for July 31 at 7pm.
Mark Posteraro has looked at the outside faucet which is broken. He will check on prices and get back to Megan. Motion to let Megan and Hal make the decision about the faucet by Patti Haux, second by Cornelia Wells, and carried.
The next meeting will be July 22 at 7pm.
The meeting was adjourned at 9:10pm.
Respectfully submitted,
Joan Howse
Recording Secretary
Friday, July 18, 2008
Bolton Free Library Board of Trustees Minute - May 28, 2008
Bolton Free Library Board of Trustees Monthly Meeting – May 28, 2008
The meeting was called to order at 7:05pm by President Hal Heusner.
Those present: Hal Heusner, Kathy Donohue, Pete Hanley, Diane Jacko, Patti Haux, Tina Schroeder, Jill LaGoy, and Megan Baker – Director. Deanne Rehm was also present as the liaison to the Town Board. Cornelia Wells and Cindy Farbaniec were absent.
The minutes of the April meeting were received and reviewed by all. Pete Hanley moved to accept the minutes, second by Jill LaGoy, and carried.
Jill LaGoy presented the financial report. We have received a check from Curt Beusman for the second computer. There was some discussion as to where to put certain purchases in the budget. One new computer was budgeted for in anticipation of money from Mr. Beusman. Pete Hanley moved to accept the financial report, seconded by Kathy Donohue, and carried. See the attached report. Pete discussed what happens to the paper copies of the financial report at the end of meetings. To alleviate unaccountability, all extra copies of the report will be turned back over to Jill, and one copy will be kept on file at the library. All trustees found this agreeable.
Megan Baker presented her director’s report. The circulation has increased. Megan discussed how decisions are made for discarding old books and magazines. Discarded books go into the book sale. Discussion about recycling newspapers and magazines, Megan to investigate. Megan suggested that the area where the dumpster and recycling containers are be moved away from the entrance for the disabled. Joan and Megan will begin the summer hours in the third week in June. Tina Schroeder moved, seconded by Pete Hanley to approve the report, and carried. See attached report.
Project Assignments
Finance: Pete Hanley spoke about the first meeting of the finance committee. He reiterated the importance of the financial report staying in the library. A back up to our financial reports will be saved on a memory stick and kept at the library. In June the committee will start shopping to get the best price for fuel oil. In July the CD matures and the committee will investigate the options for the CD. Non-routine bills over $250 should be approved by the finance committee. Megan should continue to get approval before non-routine purchases are made.
Personnel: The personnel committee has met and is putting together a personnel manual.
Patti Haux arrived at 7:35pm.
Plan of Service: Lake George Mirror had an article announcing the Plan of Service, and Diane passed out copies of that article. Megan and Diane had their second meeting to discuss the implementation of the Plan. Diane would like to plan an Open House in July to be held with the Friends of the Library. Diane attended a trustee workshop in April and handed out copies of the handouts she received. Deanne Rehm suggested that we place posters announcing our plan of service in several locations around town. See the attached notes.
Fund Raising: Fund raising was not discussed due to Cindy Farbaniec’s absence. Hal asked if the program to be held tomorrow night could be a fund raiser. Megan suggested asking the presenter.
Book Sale Committee: Patti Haux has arranged to have the tent for the sale. The confirmation class from the Catholic Church will assist in bringing the books down from the attic. Patti has also contacted several people who have helped in the past and all have agreed to help again this year. The book sale committee will prepare a day to day calendar for next month. Megan will have the calendar for the tellers ready for next month’s meeting, so trustees will be able to sign up for time slots at the June meeting. Marilyn Becker has 32 boxes of hardcover books to donate. Megan will ask her brother to help us pick them up. There was a discussion about what to do with the leftover books. Other libraries and charitable organizations will be asked. The Girl Scouts are holding a Food and Book Drive on the library lawn, this weekend. The food collected will go to the food pantry and the books will be for our book sale.
Megan had requested that she be allowed to leave early, so the committee reports were delayed until Megan had left.
Megan passed out the “informational flyer” that she prepared for the Sagamore Hotel to use with their international students. The flyer clearly states what our expectations are. See the attached report.
Megan attended her Library Administration classes on May 6 and 7. The topic was Politics and Networking. Megan handed out her notes from the classes. See the attached notes.
Megan received an email from the Hudson Falls Library about a power point program presented by Nancy Corliss on her trips to India. Ms. Corliss also has started a program called Shoes on Students where she raises money for the orphaned Tibetan children in India. Megan will contact SALS and investigate the elements to the program, how the donations are made, whether donations can be made in the library, etc. and get back to us.
Ed Sheridan used the library on May 23rd for his power point program “Return to Nepal”. Hal spoke about the necessity of having either Megan or a trustee at any programs held at the library.
Physical Plant: Kathy Donohue spoke with her husband, Brian about a building assessment. He will walk through and around the building looking for possible upkeeps, upgrades, i.e. holes and cracks in the sheetrock. Look for a volunteer to do minor repairs like tightening the furniture.
Community Relations: Cindy Farbaniec not in attendance.
Communications: Hal read the letter sent to Dick Swire, re. Gift from Alisa Swire, the emails to and from Curt Beusman about the donation of a computer, and an email from Pat Ray, re. Retirement package, Pete Hanley will investigate and report back next month. Thank you letters were sent to Betty Little and Curt Beusman.
Unfinished Business
Annual review of the bylaws: all had read through the bylaws and no changes were recommended.
SALS Trustee of the Year: Patti Haux made a motion to hang the plaque from SALS showing Joe Mastrianni as Trustee of the Year, second by Pete Hanley, and carried.
Inventory of items to sell: The inventory is ongoing.
Pest Control: Hal conducted a sniff test. Megan has contacted several exterminators and none have shown up. Megan will follow up on this.
Policies:
· Medical – no progress at this time
· Behavioral – patrons to be asked to place cell phones on vibrate. Pete will add this to the policy. We will consult with Megan about unattended children and whether they will be allowed in the library.
· Computer Use – We will contact SALS about this.
New Business
Megan will be asked to help us develop a calendar that shows annual events, upcoming events, deadlines, etc. for use by the trustees.
Building assessment: Kathy Donohue will contact Patti Haux and Hal Heusner once Brian is available.
Update the February 2008 minutes to show the election of officers. An amendment will be added to the February minutes.
Hal Heusner – President
Patti Haux – Vice-President
Jill LaGoy – Treasurer
Tina Schroeder - Secretary
The email from Pat Ray was discussed. It concerns the New York State Deferred Compensation Plans. Pete Hanley will obtain more information.
Landscaping: Hal Heusner would like to get some estimates for completing our landscaping plans on our own, as the town’s plate is full. Pete Hanley made a motion that estimates for landscaping are sought, seconded by Hal Heusner, and carried.
Hal Heusner moved to adjourn the meeting at 9:20pm, second by Pete Hanley, and carried.
The next meeting will be June 25 at 7pm.
Respectfully submitted,
Tina Schroeder
Secretary
The meeting was called to order at 7:05pm by President Hal Heusner.
Those present: Hal Heusner, Kathy Donohue, Pete Hanley, Diane Jacko, Patti Haux, Tina Schroeder, Jill LaGoy, and Megan Baker – Director. Deanne Rehm was also present as the liaison to the Town Board. Cornelia Wells and Cindy Farbaniec were absent.
The minutes of the April meeting were received and reviewed by all. Pete Hanley moved to accept the minutes, second by Jill LaGoy, and carried.
Jill LaGoy presented the financial report. We have received a check from Curt Beusman for the second computer. There was some discussion as to where to put certain purchases in the budget. One new computer was budgeted for in anticipation of money from Mr. Beusman. Pete Hanley moved to accept the financial report, seconded by Kathy Donohue, and carried. See the attached report. Pete discussed what happens to the paper copies of the financial report at the end of meetings. To alleviate unaccountability, all extra copies of the report will be turned back over to Jill, and one copy will be kept on file at the library. All trustees found this agreeable.
Megan Baker presented her director’s report. The circulation has increased. Megan discussed how decisions are made for discarding old books and magazines. Discarded books go into the book sale. Discussion about recycling newspapers and magazines, Megan to investigate. Megan suggested that the area where the dumpster and recycling containers are be moved away from the entrance for the disabled. Joan and Megan will begin the summer hours in the third week in June. Tina Schroeder moved, seconded by Pete Hanley to approve the report, and carried. See attached report.
Project Assignments
Finance: Pete Hanley spoke about the first meeting of the finance committee. He reiterated the importance of the financial report staying in the library. A back up to our financial reports will be saved on a memory stick and kept at the library. In June the committee will start shopping to get the best price for fuel oil. In July the CD matures and the committee will investigate the options for the CD. Non-routine bills over $250 should be approved by the finance committee. Megan should continue to get approval before non-routine purchases are made.
Personnel: The personnel committee has met and is putting together a personnel manual.
Patti Haux arrived at 7:35pm.
Plan of Service: Lake George Mirror had an article announcing the Plan of Service, and Diane passed out copies of that article. Megan and Diane had their second meeting to discuss the implementation of the Plan. Diane would like to plan an Open House in July to be held with the Friends of the Library. Diane attended a trustee workshop in April and handed out copies of the handouts she received. Deanne Rehm suggested that we place posters announcing our plan of service in several locations around town. See the attached notes.
Fund Raising: Fund raising was not discussed due to Cindy Farbaniec’s absence. Hal asked if the program to be held tomorrow night could be a fund raiser. Megan suggested asking the presenter.
Book Sale Committee: Patti Haux has arranged to have the tent for the sale. The confirmation class from the Catholic Church will assist in bringing the books down from the attic. Patti has also contacted several people who have helped in the past and all have agreed to help again this year. The book sale committee will prepare a day to day calendar for next month. Megan will have the calendar for the tellers ready for next month’s meeting, so trustees will be able to sign up for time slots at the June meeting. Marilyn Becker has 32 boxes of hardcover books to donate. Megan will ask her brother to help us pick them up. There was a discussion about what to do with the leftover books. Other libraries and charitable organizations will be asked. The Girl Scouts are holding a Food and Book Drive on the library lawn, this weekend. The food collected will go to the food pantry and the books will be for our book sale.
Megan had requested that she be allowed to leave early, so the committee reports were delayed until Megan had left.
Megan passed out the “informational flyer” that she prepared for the Sagamore Hotel to use with their international students. The flyer clearly states what our expectations are. See the attached report.
Megan attended her Library Administration classes on May 6 and 7. The topic was Politics and Networking. Megan handed out her notes from the classes. See the attached notes.
Megan received an email from the Hudson Falls Library about a power point program presented by Nancy Corliss on her trips to India. Ms. Corliss also has started a program called Shoes on Students where she raises money for the orphaned Tibetan children in India. Megan will contact SALS and investigate the elements to the program, how the donations are made, whether donations can be made in the library, etc. and get back to us.
Ed Sheridan used the library on May 23rd for his power point program “Return to Nepal”. Hal spoke about the necessity of having either Megan or a trustee at any programs held at the library.
Physical Plant: Kathy Donohue spoke with her husband, Brian about a building assessment. He will walk through and around the building looking for possible upkeeps, upgrades, i.e. holes and cracks in the sheetrock. Look for a volunteer to do minor repairs like tightening the furniture.
Community Relations: Cindy Farbaniec not in attendance.
Communications: Hal read the letter sent to Dick Swire, re. Gift from Alisa Swire, the emails to and from Curt Beusman about the donation of a computer, and an email from Pat Ray, re. Retirement package, Pete Hanley will investigate and report back next month. Thank you letters were sent to Betty Little and Curt Beusman.
Unfinished Business
Annual review of the bylaws: all had read through the bylaws and no changes were recommended.
SALS Trustee of the Year: Patti Haux made a motion to hang the plaque from SALS showing Joe Mastrianni as Trustee of the Year, second by Pete Hanley, and carried.
Inventory of items to sell: The inventory is ongoing.
Pest Control: Hal conducted a sniff test. Megan has contacted several exterminators and none have shown up. Megan will follow up on this.
Policies:
· Medical – no progress at this time
· Behavioral – patrons to be asked to place cell phones on vibrate. Pete will add this to the policy. We will consult with Megan about unattended children and whether they will be allowed in the library.
· Computer Use – We will contact SALS about this.
New Business
Megan will be asked to help us develop a calendar that shows annual events, upcoming events, deadlines, etc. for use by the trustees.
Building assessment: Kathy Donohue will contact Patti Haux and Hal Heusner once Brian is available.
Update the February 2008 minutes to show the election of officers. An amendment will be added to the February minutes.
Hal Heusner – President
Patti Haux – Vice-President
Jill LaGoy – Treasurer
Tina Schroeder - Secretary
The email from Pat Ray was discussed. It concerns the New York State Deferred Compensation Plans. Pete Hanley will obtain more information.
Landscaping: Hal Heusner would like to get some estimates for completing our landscaping plans on our own, as the town’s plate is full. Pete Hanley made a motion that estimates for landscaping are sought, seconded by Hal Heusner, and carried.
Hal Heusner moved to adjourn the meeting at 9:20pm, second by Pete Hanley, and carried.
The next meeting will be June 25 at 7pm.
Respectfully submitted,
Tina Schroeder
Secretary
Wednesday, May 21, 2008
April 24, 2008 Minutes of the Board of Trustees
Bolton Free Library Board of Trustees Monthly Meeting – April 24, 2008
The meeting was called to order at 7:00pm by President Hal Heusner.
Those present: Hal Heusner, Cindy Farbaniec, Pete Hanley, Diane Jacko, Patti Haux, Cornelia Wells, Tina Schroeder, Jill LaGoy, Megan Baker – Director, and Joan Howse – Recording Secretary. Kathy Donohue was absent.
The minutes of the March meeting were read. Pete Hanley moved to accept the minutes, second by Tina Schroeder, and carried.
Jill LaGoy presented the financial report. Because the new computers had been budgeted for and included in the office supplies column of the budget, Jill will move the figure back to that column. Hal Heusner asked that the monies received from the state, county and the town be broken down. Patti Haux move to accept the financial report, Pete Hanley seconded the report, and carried. See attached report.
Hal Heusner asked if everyone had looked over the Financial Process Requirements, and it there were any questions. Everyone acknowledged their approval.
Megan Baker presented her director’s report. The fund drive raised more money this year than last, and the circulation has increased. Jill LaGoy asked how many months do we keep track of the donations in response to the fund raising letter. It was decided to keep track for six months after the mailing of the letter. Patti Haux moved to accept the director’s report, second by Diane Jacko, and it was carried. See attached report.
Myrna Oatman arrived and her 3 1/2 years of service to the Board of Trustees and the Library were recognized with a plaque.
Project Assignments
Hall Heusner presented a list of suggested committees, and asked all trustees to chair one committee and assist on others. The chairperson and committees are as follows:
Book Sale----------------------- Patti Haux, Tina Schroeder
Plan of Service------------------Diane Jack, Megan Baker
Financial-------------------------Pete Hanley, Hal Heusner, Jill LaGoy
Personnel------------------------Cornelia Wells, Hal Heusner, Tina Schroeder, Pete Hanley
Community Relations--------- Cindy Farbaniec, Hal Heusner, Tina Schroeder
Physical Plant-------------------Kathy Donohue, Patti Haux
Fund Raising--------------------Cindy Farbaniec, Megan Baker, Kathy Donohue
Book Sale Committee: The dates for the sale will be July 25, 26, and 27th. The tent and tables will be set up on July 23, which is also our meeting date. The books will be brought out on July 24th. Megan will make signs about the sale and place them around town about two weeks before the event. She will also make phone calls to get volunteers to man the sale. A trustee must be present to open and close the sale every day. Megan will have the calendar for the volunteers available at the June meeting so that trustees can sign up.
Annual Fund Raising: Cindy Farbaniec discussed the program entitled “Singing for Suffrage”. The performer is Peggy Lynn and Cindy is still trying to get the cost information. Perhaps the Friends could help sell tickets and serve lunch. Possible have the program in October. Megan reminded the trustees that we cannot sell tickets, just ask for a donation. It was suggested that the Historic Society might be part of the program. Cindy also discussed having a silent auction during the book sale. Patti Haux said that the town was having a silent auction during the Block Party. Patti also said that the Ted Caldwell Walking Tour was very popular and people would like to see it repeated. The trustees would like to meet once a year with the Friends. Hal Heusner will invite the Friends to attend our May meeting. We will have a short meeting from 7pm to 7:30pm, and devote the rest of the time to the Friends.
Plan of Service: Diane Jacko and Megan met on April 3 to begin the implementation of the Plan of Service. Diane’s notes from that meeting are attached. She also recommended that Sara Dallas and other SALS trustees be invited to attend our meetings and that we attend some of the SALS meetings.
Endowment: Pete Hanley discussed endowment issues. His recommendation is that we not tie up our funds in an endowment at this time. Money in an endowment fund must only be used for specified projects, not as a general fund.
Landscaping: Hal Heusner walked around the property with Kathy Simmes, who explained that the town cannot finish the parking project this year due to lack of funds. It was suggested that we purchase the materials if the town can do the work. Hal is waiting for an answer. He also wants the parking lot lined before summer. Hal has been asked to serve on a committee to study ways to improve the town, i.e. the Chamber of Commerce, Firehouse, the Museum, and the Library. The study is being funded by a grant from New York State.
Communications
Everyone had received an invitation to the SALS annual dinner and meeting. This year is also SALS’s 50th birthday. There will be an open house at SALS at 5pm. dinner at the Holiday Inn at 6;30pm, and the meeting to follow. RSVPs must be made by May 9th. Trustees should contact Megan with their dinner choices.
Megan read an email from Sara Dallas concerning the increase in the cost of book processing done by SALS. The increase will be one cent, so the new cost will be eight cents a book.
Unfinished or New Business
Library Medical Policy: This was tabled until the May meeting.
Joe Mastrianni was chosen as the Trustee of the Year by SALS, and the announcement will be made at the Annual meeting. Miriam Mastrianni and her family will be invited to attend the dinner and meeting. Megan will find out if SALS plans to pay for the family to attend.
Pete Hanley presented a behavioral policy. Some questions and discussion followed, and Pete will present a final draft at the next meeting. He will also prepare a medical policy.
Deanne Rehm has been named the Liaison to the Library by the Town Board.
Megan was asked to serve on a Welcoming committee with other town’s people
The meeting was adjourned at 9:10pm. The next meeting will be on May 28th at 7:00pm.
Respectfully submitted,
Joan Howse
Recording Secretary
The meeting was called to order at 7:00pm by President Hal Heusner.
Those present: Hal Heusner, Cindy Farbaniec, Pete Hanley, Diane Jacko, Patti Haux, Cornelia Wells, Tina Schroeder, Jill LaGoy, Megan Baker – Director, and Joan Howse – Recording Secretary. Kathy Donohue was absent.
The minutes of the March meeting were read. Pete Hanley moved to accept the minutes, second by Tina Schroeder, and carried.
Jill LaGoy presented the financial report. Because the new computers had been budgeted for and included in the office supplies column of the budget, Jill will move the figure back to that column. Hal Heusner asked that the monies received from the state, county and the town be broken down. Patti Haux move to accept the financial report, Pete Hanley seconded the report, and carried. See attached report.
Hal Heusner asked if everyone had looked over the Financial Process Requirements, and it there were any questions. Everyone acknowledged their approval.
Megan Baker presented her director’s report. The fund drive raised more money this year than last, and the circulation has increased. Jill LaGoy asked how many months do we keep track of the donations in response to the fund raising letter. It was decided to keep track for six months after the mailing of the letter. Patti Haux moved to accept the director’s report, second by Diane Jacko, and it was carried. See attached report.
Myrna Oatman arrived and her 3 1/2 years of service to the Board of Trustees and the Library were recognized with a plaque.
Project Assignments
Hall Heusner presented a list of suggested committees, and asked all trustees to chair one committee and assist on others. The chairperson and committees are as follows:
Book Sale----------------------- Patti Haux, Tina Schroeder
Plan of Service------------------Diane Jack, Megan Baker
Financial-------------------------Pete Hanley, Hal Heusner, Jill LaGoy
Personnel------------------------Cornelia Wells, Hal Heusner, Tina Schroeder, Pete Hanley
Community Relations--------- Cindy Farbaniec, Hal Heusner, Tina Schroeder
Physical Plant-------------------Kathy Donohue, Patti Haux
Fund Raising--------------------Cindy Farbaniec, Megan Baker, Kathy Donohue
Book Sale Committee: The dates for the sale will be July 25, 26, and 27th. The tent and tables will be set up on July 23, which is also our meeting date. The books will be brought out on July 24th. Megan will make signs about the sale and place them around town about two weeks before the event. She will also make phone calls to get volunteers to man the sale. A trustee must be present to open and close the sale every day. Megan will have the calendar for the volunteers available at the June meeting so that trustees can sign up.
Annual Fund Raising: Cindy Farbaniec discussed the program entitled “Singing for Suffrage”. The performer is Peggy Lynn and Cindy is still trying to get the cost information. Perhaps the Friends could help sell tickets and serve lunch. Possible have the program in October. Megan reminded the trustees that we cannot sell tickets, just ask for a donation. It was suggested that the Historic Society might be part of the program. Cindy also discussed having a silent auction during the book sale. Patti Haux said that the town was having a silent auction during the Block Party. Patti also said that the Ted Caldwell Walking Tour was very popular and people would like to see it repeated. The trustees would like to meet once a year with the Friends. Hal Heusner will invite the Friends to attend our May meeting. We will have a short meeting from 7pm to 7:30pm, and devote the rest of the time to the Friends.
Plan of Service: Diane Jacko and Megan met on April 3 to begin the implementation of the Plan of Service. Diane’s notes from that meeting are attached. She also recommended that Sara Dallas and other SALS trustees be invited to attend our meetings and that we attend some of the SALS meetings.
Endowment: Pete Hanley discussed endowment issues. His recommendation is that we not tie up our funds in an endowment at this time. Money in an endowment fund must only be used for specified projects, not as a general fund.
Landscaping: Hal Heusner walked around the property with Kathy Simmes, who explained that the town cannot finish the parking project this year due to lack of funds. It was suggested that we purchase the materials if the town can do the work. Hal is waiting for an answer. He also wants the parking lot lined before summer. Hal has been asked to serve on a committee to study ways to improve the town, i.e. the Chamber of Commerce, Firehouse, the Museum, and the Library. The study is being funded by a grant from New York State.
Communications
Everyone had received an invitation to the SALS annual dinner and meeting. This year is also SALS’s 50th birthday. There will be an open house at SALS at 5pm. dinner at the Holiday Inn at 6;30pm, and the meeting to follow. RSVPs must be made by May 9th. Trustees should contact Megan with their dinner choices.
Megan read an email from Sara Dallas concerning the increase in the cost of book processing done by SALS. The increase will be one cent, so the new cost will be eight cents a book.
Unfinished or New Business
Library Medical Policy: This was tabled until the May meeting.
Joe Mastrianni was chosen as the Trustee of the Year by SALS, and the announcement will be made at the Annual meeting. Miriam Mastrianni and her family will be invited to attend the dinner and meeting. Megan will find out if SALS plans to pay for the family to attend.
Pete Hanley presented a behavioral policy. Some questions and discussion followed, and Pete will present a final draft at the next meeting. He will also prepare a medical policy.
Deanne Rehm has been named the Liaison to the Library by the Town Board.
Megan was asked to serve on a Welcoming committee with other town’s people
The meeting was adjourned at 9:10pm. The next meeting will be on May 28th at 7:00pm.
Respectfully submitted,
Joan Howse
Recording Secretary
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