The meeting was called to order at 7:12 by President Hal Heusner.
Those present: Patti Haux, Hal Heusner, Kathy Donohue, Jill LaGoy, Tina Schroeder, Cindy Farbaniec, and Megan Baker. Others present: Deanne Rehm, liaison from the Town Board, and Tom Roepe.
The minutes of the March meeting were received and reviewed by all. Several corrections were made. Cindy Farbaniec moved to accept the minutes, second by Patti Haux, and carried.
Ed Sheridan realized that there was more involved in serving on the Board of Trustees and has given his resignation. Tina Schroeder moved to accept Ed’s resignation, second by Patti Haux, and carried. Hal Heusner introduced Tom Roepe, who has expressed interest in serving on the board. Cindy Farbaniec moved to accept Tom Roepe as the replacement for Ed Sheridan until the next election in January 2010, second by Patti Haux, and carried.
Jill LaGoy presented the financial report. Tina Schroeder moved to accept the financial report, second by Tom Roepe, and carried.
Megan Baker presented the Director’s report. Jill LaGoy moved to accept the Director’s report, second by Tom Roepe, and carried.
Project Assignments
Finance – Pete Hanley: No report
Personnel – Tom Conerty: No report
Plan of Service – Cindy Farbaniec: No report.
Fund Raising – Cindy Farbaniec: We have received $19248 as of today’s date.
Book Sale Committee – Patti Haux: The cost to repair the tent will be $20, and we will be allowed to use it again.
Building and Grounds – Hal Heusner: Tom is interested in working with Hal on this project. Hal will be repainting the parking lot with wider spaces. There was no report from our handyman.
Candida Smith: After several emails, Megan spoke to Candida tonight, who has given us free reign on the event. Hal will ask Tom Conerty to chair the event.
Communications
Thank you letter from Diane Jacko.
Emails from Sara Dallas – Better World Books, forwarded email from Bernard Margolis, the state librarian.
Email from Michael Borges of NYLA about offer from Energy Plus.
Letter from SALS about vacancy on SALS Board of Trustees
Email from Jennifer Ferriss of SALS about Youth Grant. Megan talked about the plans for the Summer Reading Program
Packet from Warren County about ExpolreNY400.com to celebrate the quadricentennial of Hudson and Champlain’s voyages. Megan was asked to put together a collection of books and hang the flag that came in the packet.
Upcoming Events
Friends Spring Reading – May 13
Mary Perry and Bonnie Donnelly – April 29
Unfinished Business
Policies – Medical, behavior, and computers. Hal intends to meet with Pete and firm up what our computer policies should be, including use of MySpace.
Compensation Plan – nothing to report.
Calendar of events – nothing new.
Frame for the charter amendment – Megan has purchased one and Jim Glasko will do the work.
Park benches from Laura McGrew – she would like to purchase two benches that match the town benches and not spend over $500. We shall proceed.
Marcella Sembrich Opera Museum Film Festival – plans are ongoing. Megan will have a calendar ready for next month so that trustees can volunteer for “Trustee Duty”.
Magazine subscriptions – Megan has subscribed to Field and Stream and 2 patrons are donating Cosmopolitan and Yankee.
Outdoor Ashtray – Cindy Farbaniec has purchased one from Home Depot and it is outside. Megan will ask the town to see that it is emptied.
SALS workshops – Megan attended 2 in March and plans to attend the 5 part of the CPLA program on April 29 & 30.
Children using MySpace and Facebook – according to SALS, we are not supposed to know what patrons are doing on the public computers. Tina has obtained Crandall Library and Bolton Central School’s policies concerning computers and children.
Thoughts and Plans for 2009
- Megan discussed the possibility of more outside seating: IE front porch or pavilion.
- Cindy would like to see more programming and will talk to the Diamond Point library for advice.
- Hal discussed the foundation of the building and the run off from the museum and the park.
Motion by Kathy Donohue to adjourn the meeting at 9:14pm, seconded by Cindy Farbaniec, and carried.
Respectfully submitted,
Tina Schroeder
Secretary
Thursday, April 23, 2009
Minutes of the Bolton Free Library Board of Trustees Annual Meeting - February 25, 2009
Trustees present: Kathy Donohue, Pete Hanley, Hal Heusner, Diane Jacko, Jill LaGoy, Tina Schroeder, Cornelia Wells, Megan Baker, and Deanne Rehm – liaison from the Town Board.
President Hal Heusner called the meeting to order at 6:31pm.
The minutes of the Annual Meeting of January 23, 2008 were reviewed. Hal Heusner moved to accept those minutes, second by Diane Jacko, and carried.
The Annual Financial report was presented by Jill LaGoy. Our expenditures for the year were $77,808 (107.3%) and our revenues were $79,721 (110%). Diane Jacko moved to accept the annual financial report, second by Pete Hanley, and carried.
Megan Baker presented the Annual Director’s report. Diane Jacko moved to accept the annual director’s report, seconded by Jill LaGoy, and carried.
The results of the Annual Election, held on January 10, 2008 were announced:
Ed Sheridan received 37 votes
Tom Conerty received 37 votes.
Both men were invited to attend our monthly meeting which follows this one.
The trustees and terms are as follows
Patti Haux 2010
Hal Heusner 2011
Kathy Donohue 2011
Jill LaGoy 2012
Tina Schroeder 2012
Cindy Farbaniec 2013
Pete Hanley 2013
Tom Conerty 2014
Ed Sheridan 2014
Tina Schroeder moved to designate The Post Star, Lake George Mirror, and the Adirondack Journal as our official newspapers, seconded by Pete Hanley, and carried.
Pete Hanley moved to designate TD Banknorth as our financial institution, second by Diane Jacko, and carried.
The date of the next Annual Meeting will be Wednesday, January 13 2010 at 7:00pm.
Jill LaGoy moved to adjourn the annual meeting at 6:45pm, second by Pete Hanley, and carried.
Respectfully submitted,
Tina Schroeder
Secretary
President Hal Heusner called the meeting to order at 6:31pm.
The minutes of the Annual Meeting of January 23, 2008 were reviewed. Hal Heusner moved to accept those minutes, second by Diane Jacko, and carried.
The Annual Financial report was presented by Jill LaGoy. Our expenditures for the year were $77,808 (107.3%) and our revenues were $79,721 (110%). Diane Jacko moved to accept the annual financial report, second by Pete Hanley, and carried.
Megan Baker presented the Annual Director’s report. Diane Jacko moved to accept the annual director’s report, seconded by Jill LaGoy, and carried.
The results of the Annual Election, held on January 10, 2008 were announced:
Ed Sheridan received 37 votes
Tom Conerty received 37 votes.
Both men were invited to attend our monthly meeting which follows this one.
The trustees and terms are as follows
Patti Haux 2010
Hal Heusner 2011
Kathy Donohue 2011
Jill LaGoy 2012
Tina Schroeder 2012
Cindy Farbaniec 2013
Pete Hanley 2013
Tom Conerty 2014
Ed Sheridan 2014
Tina Schroeder moved to designate The Post Star, Lake George Mirror, and the Adirondack Journal as our official newspapers, seconded by Pete Hanley, and carried.
Pete Hanley moved to designate TD Banknorth as our financial institution, second by Diane Jacko, and carried.
The date of the next Annual Meeting will be Wednesday, January 13 2010 at 7:00pm.
Jill LaGoy moved to adjourn the annual meeting at 6:45pm, second by Pete Hanley, and carried.
Respectfully submitted,
Tina Schroeder
Secretary
Bolton Free Library Board of Trustees Monthly Meeting - March 25, 2009
The meeting was called to order at 7:05 by President Hal Heusner.
Those present: Patti Haux, Hal Heusner, Tina Schroeder, Ed Sheridan, Cindy Farbaniec, Tom Conerty, and Megan Baker. Those absent: Kathy Donohue, Jill LaGoy, and Pete Hanley.
The minutes of the February meeting were received and reviewed by all. Patti Haux moved to accept the minutes, second by Ed Sheridan, and carried.
Megan Baker presented the financial report, due to Jill’s absence. Tom Conerty moved to accept the financial report, second by Ed Sheridan, and carried.
Megan Baker presented the Director’s report. Tom Conerty moved to accept the Director’s report, second by Patti Haux, and carried. Ed Sheridan suggested that Megan check Overstock.com for possible book purchases.
Project Assignments
Finance: No report
Personnel: No report
Plan of Service: No report.
Fund Raising – Cindy Farbaniec: We have received $18793 as of today’s date.
Book Sale Committee – Patti Haux: The dates for the sale will be July 24, 25, 26. Set up will be July 22 and 23.
Building and Grounds – Hal Heusner: Hal has met with a forester to discuss the trees. 2 trees, possibly 3, need to come down and much trimming should be done. Hal will contact several tree removal companies and ask for bids. Jim Girard Landscaping has been to the library and we are waiting to hear back from them. There was an update and description of the jobs done by our handyman. See the attached email.
Communications
Fax from Long island Coalition Against Censorship – The board agreed to this display for 2010.
Emails from Sara Dallas about Library Institute and possible grants – see attached.
Thank you letter from Neil Roberts from the Office of the Aging.
Upcoming Events
Friends Spring Reading – May 6
Mary Perry and Bonnie Donnelly – April 29
Unfinished Business
Policies – Medical, behavior, and computers. Nothing to report.
Compensation Plan – nothing to report – Pete Hanley is following up on this.
Calendar of events – nothing new
Park benches from Laura McGrew – we are waiting for the snow to melt.
What...Me Worry? Megan reported a very small turnout. Helena Holod will try again and hold it in the evening.
Absentee ballots – the board agrees that this is unnecessary.
Marcella Sembrich Opera Museum Film Festival – the Opera Museum will hold a winter film festival and Megan informed us of the titles chosen.
Magazine subscriptions – new subscriptions were discussed and Megan will follow up on the suggestions from the board.
Thoughts and Plans for 2009 – Committee assignments:
Ø Finance
Ø Personnel – Tom Conerty
Ø Plan of Service
Ø Fund Raising
Ø Book Sale – Patti Haux, Tina Schroeder, Ed Sheridan, Tom Conerty
Ø Buildings and Grounds – Hal Heusner
Ø Candida Smith – much discussion about this situation. Megan will try again to contact Candida, and mention a possible David Smith Weekend.
New Business
Outdoor ashtrays – the board agreed that one is necessary and Cindy Farbaniec was authorized to pick one up at Lowes or Home Depot.
SALS workshops – Megan attended one on March 11th about the Summer Reading Program and will attend another on March 31st about Overdrive downloadable books.
CPLA Program – Megan will attend the 4th part of this series on April 29th and 30th.
Children using Facebook and MySpace – Megan expressed some concern about children using the wrong ages. She will contact SALS for policy and direction. We will also seek direction from the school and support each other.
Motion by Tom Conerty to adjourn the meeting at 9:08pm, seconded by Cindy Farbaniec, and carried.
Respectfully submitted,
Tina Schroeder
Secretary
Those present: Patti Haux, Hal Heusner, Tina Schroeder, Ed Sheridan, Cindy Farbaniec, Tom Conerty, and Megan Baker. Those absent: Kathy Donohue, Jill LaGoy, and Pete Hanley.
The minutes of the February meeting were received and reviewed by all. Patti Haux moved to accept the minutes, second by Ed Sheridan, and carried.
Megan Baker presented the financial report, due to Jill’s absence. Tom Conerty moved to accept the financial report, second by Ed Sheridan, and carried.
Megan Baker presented the Director’s report. Tom Conerty moved to accept the Director’s report, second by Patti Haux, and carried. Ed Sheridan suggested that Megan check Overstock.com for possible book purchases.
Project Assignments
Finance: No report
Personnel: No report
Plan of Service: No report.
Fund Raising – Cindy Farbaniec: We have received $18793 as of today’s date.
Book Sale Committee – Patti Haux: The dates for the sale will be July 24, 25, 26. Set up will be July 22 and 23.
Building and Grounds – Hal Heusner: Hal has met with a forester to discuss the trees. 2 trees, possibly 3, need to come down and much trimming should be done. Hal will contact several tree removal companies and ask for bids. Jim Girard Landscaping has been to the library and we are waiting to hear back from them. There was an update and description of the jobs done by our handyman. See the attached email.
Communications
Fax from Long island Coalition Against Censorship – The board agreed to this display for 2010.
Emails from Sara Dallas about Library Institute and possible grants – see attached.
Thank you letter from Neil Roberts from the Office of the Aging.
Upcoming Events
Friends Spring Reading – May 6
Mary Perry and Bonnie Donnelly – April 29
Unfinished Business
Policies – Medical, behavior, and computers. Nothing to report.
Compensation Plan – nothing to report – Pete Hanley is following up on this.
Calendar of events – nothing new
Park benches from Laura McGrew – we are waiting for the snow to melt.
What...Me Worry? Megan reported a very small turnout. Helena Holod will try again and hold it in the evening.
Absentee ballots – the board agrees that this is unnecessary.
Marcella Sembrich Opera Museum Film Festival – the Opera Museum will hold a winter film festival and Megan informed us of the titles chosen.
Magazine subscriptions – new subscriptions were discussed and Megan will follow up on the suggestions from the board.
Thoughts and Plans for 2009 – Committee assignments:
Ø Finance
Ø Personnel – Tom Conerty
Ø Plan of Service
Ø Fund Raising
Ø Book Sale – Patti Haux, Tina Schroeder, Ed Sheridan, Tom Conerty
Ø Buildings and Grounds – Hal Heusner
Ø Candida Smith – much discussion about this situation. Megan will try again to contact Candida, and mention a possible David Smith Weekend.
New Business
Outdoor ashtrays – the board agreed that one is necessary and Cindy Farbaniec was authorized to pick one up at Lowes or Home Depot.
SALS workshops – Megan attended one on March 11th about the Summer Reading Program and will attend another on March 31st about Overdrive downloadable books.
CPLA Program – Megan will attend the 4th part of this series on April 29th and 30th.
Children using Facebook and MySpace – Megan expressed some concern about children using the wrong ages. She will contact SALS for policy and direction. We will also seek direction from the school and support each other.
Motion by Tom Conerty to adjourn the meeting at 9:08pm, seconded by Cindy Farbaniec, and carried.
Respectfully submitted,
Tina Schroeder
Secretary
Thursday, February 5, 2009
Bolton Free Library Board of Trustees Monthly Meeting - December 17, 2008
The meeting was called to order at 7:05pm by President Hal Heusner.
Those present: Hal Heusner, Jill LaGoy, Kathy Donohue, Tina Schroeder, Patti Haux, and Megan Baker. Public in attendance: Pete Hanley, Cornelia Wells, and Diane Jacko.
The minutes of the November meeting were received and reviewed by all. Jill LaGoy moved to approve the minutes, second by Tina Schroeder, and carried.
Jill LaGoy presented the financial report and list of checks for November. Patti Haux moved to accept the financial report, second by Kathy Donohue, and carried.
Megan Baker presented the Director’s report. She noted the increase in the circulation. Kathy Donohue moved to accept the director’s report; Patti Haux seconded the motion, and carried.
Project Assignments
Personnel: Nothing to report this month.
Plan of Service: Nothing to report this month. As Diane does not plan to seek re-election, Megan suggested that Hal appoint someone to replace Diane on the Plan of Service committee.
Fund Raising: We have received $13063 as of December 16th. Megan showed us the proof for our new thank you cards.
Book Sale Committee – Patti Haux: Patti has confirmed with the Legion to have the tent fixed and send the Library the bill. The collection of books for next year’s sale continues and continues and continues.
Building and Grounds – Kathy Donohue: Hal spoke about the great job that Jeff Moore is doing as our handyman. His next project is to repair the tables and chairs.
Communications: We have received an email for Laura McGrew about the possible purchase of park benches for the library in honor of her parents. Megan will forward the email to us, and also meet with Laura to finalize her plans.
Upcoming Events – nothing scheduled.
Unfinished Business
Policies – Medical, behavior, and computers. Still open
Compensation Plan – nothing new
Calendar of events – Hal will make copies of the calendar that Megan prepared and forward it to the rest of the trustees.
Donation Sign – Megan suggested that she and Hal get this project started, so that it is completed before next summer.
Bulletin Board – this is next on Jeff’s list.
Candida Smith – Megan left another message which was not returned.
Friends of the Library Winter Reading – The program was well attended and enjoyed be all.
Charter Amendment and Election of Officers – We are on the agenda for the January meeting of the Board of Regents. Mr. Mattie said we should hear by the third week in January. After that, we can schedule our election of trustees.
Marcella Sembrich Opera Museum Film Festival – Megan emailed Richard Wargo with our approval to use the library.
New Business
Snow Closure Policy – Megan will use her discretion during nasty weather, and let Hal know when she is closing. She will also post our snow closure policy on the bulletin board. The personnel committee will include this policy in the personnel folder. Kathy Donohue suggested posting closures on WNYT’s website.
Vacuum Cleaner – Megan will take our vacuum to Charlie’s Vacuum & Small Appliances Repairs for an estimate to repair it or to purchase a new vacuum. If a new one is necessary, Megan will not spend more than $140. She will also purchase a doormat for the cellar way.
Snow on the Ramp – The town does not shovel the ramp. Tina Schroeder will speak to the Social Studies teacher at school about this becoming a possible community service project.
Megan was asked to leave the meeting so that a discussion on the 2009 budget could take place.
The proposed budget for 2009 was presented. Discussion followed. Patti Haux moved to adopt the proposed budget, second by Kathy Donohue, and carried.
Hal challenged us to think about what committees we would like to be involved in.
Merry Christmas!
Patti Haux moved to adjourn the meeting, seconded by Jill LaGoy, and carried.
Respectfully submitted,
Tina Schroeder
Secretary
Those present: Hal Heusner, Jill LaGoy, Kathy Donohue, Tina Schroeder, Patti Haux, and Megan Baker. Public in attendance: Pete Hanley, Cornelia Wells, and Diane Jacko.
The minutes of the November meeting were received and reviewed by all. Jill LaGoy moved to approve the minutes, second by Tina Schroeder, and carried.
Jill LaGoy presented the financial report and list of checks for November. Patti Haux moved to accept the financial report, second by Kathy Donohue, and carried.
Megan Baker presented the Director’s report. She noted the increase in the circulation. Kathy Donohue moved to accept the director’s report; Patti Haux seconded the motion, and carried.
Project Assignments
Personnel: Nothing to report this month.
Plan of Service: Nothing to report this month. As Diane does not plan to seek re-election, Megan suggested that Hal appoint someone to replace Diane on the Plan of Service committee.
Fund Raising: We have received $13063 as of December 16th. Megan showed us the proof for our new thank you cards.
Book Sale Committee – Patti Haux: Patti has confirmed with the Legion to have the tent fixed and send the Library the bill. The collection of books for next year’s sale continues and continues and continues.
Building and Grounds – Kathy Donohue: Hal spoke about the great job that Jeff Moore is doing as our handyman. His next project is to repair the tables and chairs.
Communications: We have received an email for Laura McGrew about the possible purchase of park benches for the library in honor of her parents. Megan will forward the email to us, and also meet with Laura to finalize her plans.
Upcoming Events – nothing scheduled.
Unfinished Business
Policies – Medical, behavior, and computers. Still open
Compensation Plan – nothing new
Calendar of events – Hal will make copies of the calendar that Megan prepared and forward it to the rest of the trustees.
Donation Sign – Megan suggested that she and Hal get this project started, so that it is completed before next summer.
Bulletin Board – this is next on Jeff’s list.
Candida Smith – Megan left another message which was not returned.
Friends of the Library Winter Reading – The program was well attended and enjoyed be all.
Charter Amendment and Election of Officers – We are on the agenda for the January meeting of the Board of Regents. Mr. Mattie said we should hear by the third week in January. After that, we can schedule our election of trustees.
Marcella Sembrich Opera Museum Film Festival – Megan emailed Richard Wargo with our approval to use the library.
New Business
Snow Closure Policy – Megan will use her discretion during nasty weather, and let Hal know when she is closing. She will also post our snow closure policy on the bulletin board. The personnel committee will include this policy in the personnel folder. Kathy Donohue suggested posting closures on WNYT’s website.
Vacuum Cleaner – Megan will take our vacuum to Charlie’s Vacuum & Small Appliances Repairs for an estimate to repair it or to purchase a new vacuum. If a new one is necessary, Megan will not spend more than $140. She will also purchase a doormat for the cellar way.
Snow on the Ramp – The town does not shovel the ramp. Tina Schroeder will speak to the Social Studies teacher at school about this becoming a possible community service project.
Megan was asked to leave the meeting so that a discussion on the 2009 budget could take place.
The proposed budget for 2009 was presented. Discussion followed. Patti Haux moved to adopt the proposed budget, second by Kathy Donohue, and carried.
Hal challenged us to think about what committees we would like to be involved in.
Merry Christmas!
Patti Haux moved to adjourn the meeting, seconded by Jill LaGoy, and carried.
Respectfully submitted,
Tina Schroeder
Secretary
Thursday, December 18, 2008
Bolton Free Library Board of Trustees Monthly Meeting - November 19, 2008
The meeting was called to order at 7:02pm by President Hal Heusner.
Those present: Hal Heusner, Tina Schroeder, Deanne Rehm, Jill LaGoy, and Patti Haux. Those absent: Megan Baker and Kathy Donohue
The minutes of the October meeting were received and reviewed by all. The date of the meeting should be changed to October 22, not October 29th. Patti Haux moved to approve the minutes, second by Jill LaGoy, and carried. The minutes of the Special meeting held on November 5th to discuss the charter amendment were read by Hal Heusner. Megan has spoken to Joseph Mattie and the proposal to change our charter and the check for $60 was received on time and will be discussed at the January meeting of the NYS Department of Education Board of Regents. Patti Haux moved to approve those minutes, seconded by Tina Schroeder, and carried.
Jill LaGoy presented the financial report. We have received the $2500 from SALS (we were unsure if we were going to get it). Hal suggested that we find the addresses of summer guests for Bolton and the Diamond Point area for our donation request. Discussion followed. Patti Haux moved to accept the financial report; Tina Schroeder seconded the motion and carried.
The director’s report was presented and discussed. Jill LaGoy moved to accept the director’s report, second by Patti Haux, and carried.
Project Assignments
Finance – Pete Hanley: Nothing to report. Hal requested that everything needed for the 2009 budget be included. Also be looking ahead for future needs.
Personnel – Cornelia Wells: Cornelia, Hal, and Pete met and have worked on some corrections.
Plan of Service – Diane Jacko: Diane spoke with Sara Dallas for further input. Discussion followed.
Fund Raising – Cindy Farbaniec: Nothing to report, except very positive feedback to the fund letter.
Book Sale Committee – Patti Haux: Patti has finalized the plan for future book sales. The Legion’s tent has two bent poles, and the Legion will have the poles repaired and send a bill for that repair to the library.
Building and Grounds – Kathy Donohue: Hal has given up on the tree guy and will look again in the spring. Deanne Rehm suggested talking to Kathy Simmes. Jeff Moore, our new handyman is working our extremely well. Jill read a report from Jeff on his work accomplished so far.
Communications: We have received thank you notes from the BCS Kindergarten class for their visit to the library and from Jill McGill and Garth Monroe for the services that the library continues to offer.
We have also received a request from Richard Wargo of the Marcella Sembrich Opera Museum to use the library for its Summer Film Festival. No popcorn! Patti Haux moved to allow the Film Festival, second by Tina Schroeder, and carried. We questioned if the museum would be using a donation jar.
Upcoming Events
Friends Winter Reading – December 10th
Unfinished Business
Policies – Medical, behavior, and computers. Still open
Compensation Plan – nothing new
Calendar of events – nothing new
Donation Sign – Hal would like this in place before next summer.
Bulletin Board – Jeff has seen the kiosk and will work to make it be presentable. Megan has suggested that it be placed towards the front of the room near the magazine rack.
Candida Smith – has Megan heard from Candida?
Neil Roberts of the Office of the Aging – Megan has spoken to Mr. Roberts and he is supposed to get back to her with more information.
Katrina Trask – This program was attended by about 25 people and very well received.
New Business
The postponement of the Election of Trustees was discussed. We cannot set a date for the election until we hear from the state. It could be possible to set the date for the end of February.
The next meeting will be December 17th at 7pm. This is a week early to accommodate Christmas.
Patti Haux moved to adjourn the meeting at 8:50pm, second by Hal Heusner, and carried.
Respectfully submitted,
Tina Schroeder
Secretary
Those present: Hal Heusner, Tina Schroeder, Deanne Rehm, Jill LaGoy, and Patti Haux. Those absent: Megan Baker and Kathy Donohue
The minutes of the October meeting were received and reviewed by all. The date of the meeting should be changed to October 22, not October 29th. Patti Haux moved to approve the minutes, second by Jill LaGoy, and carried. The minutes of the Special meeting held on November 5th to discuss the charter amendment were read by Hal Heusner. Megan has spoken to Joseph Mattie and the proposal to change our charter and the check for $60 was received on time and will be discussed at the January meeting of the NYS Department of Education Board of Regents. Patti Haux moved to approve those minutes, seconded by Tina Schroeder, and carried.
Jill LaGoy presented the financial report. We have received the $2500 from SALS (we were unsure if we were going to get it). Hal suggested that we find the addresses of summer guests for Bolton and the Diamond Point area for our donation request. Discussion followed. Patti Haux moved to accept the financial report; Tina Schroeder seconded the motion and carried.
The director’s report was presented and discussed. Jill LaGoy moved to accept the director’s report, second by Patti Haux, and carried.
Project Assignments
Finance – Pete Hanley: Nothing to report. Hal requested that everything needed for the 2009 budget be included. Also be looking ahead for future needs.
Personnel – Cornelia Wells: Cornelia, Hal, and Pete met and have worked on some corrections.
Plan of Service – Diane Jacko: Diane spoke with Sara Dallas for further input. Discussion followed.
Fund Raising – Cindy Farbaniec: Nothing to report, except very positive feedback to the fund letter.
Book Sale Committee – Patti Haux: Patti has finalized the plan for future book sales. The Legion’s tent has two bent poles, and the Legion will have the poles repaired and send a bill for that repair to the library.
Building and Grounds – Kathy Donohue: Hal has given up on the tree guy and will look again in the spring. Deanne Rehm suggested talking to Kathy Simmes. Jeff Moore, our new handyman is working our extremely well. Jill read a report from Jeff on his work accomplished so far.
Communications: We have received thank you notes from the BCS Kindergarten class for their visit to the library and from Jill McGill and Garth Monroe for the services that the library continues to offer.
We have also received a request from Richard Wargo of the Marcella Sembrich Opera Museum to use the library for its Summer Film Festival. No popcorn! Patti Haux moved to allow the Film Festival, second by Tina Schroeder, and carried. We questioned if the museum would be using a donation jar.
Upcoming Events
Friends Winter Reading – December 10th
Unfinished Business
Policies – Medical, behavior, and computers. Still open
Compensation Plan – nothing new
Calendar of events – nothing new
Donation Sign – Hal would like this in place before next summer.
Bulletin Board – Jeff has seen the kiosk and will work to make it be presentable. Megan has suggested that it be placed towards the front of the room near the magazine rack.
Candida Smith – has Megan heard from Candida?
Neil Roberts of the Office of the Aging – Megan has spoken to Mr. Roberts and he is supposed to get back to her with more information.
Katrina Trask – This program was attended by about 25 people and very well received.
New Business
The postponement of the Election of Trustees was discussed. We cannot set a date for the election until we hear from the state. It could be possible to set the date for the end of February.
The next meeting will be December 17th at 7pm. This is a week early to accommodate Christmas.
Patti Haux moved to adjourn the meeting at 8:50pm, second by Hal Heusner, and carried.
Respectfully submitted,
Tina Schroeder
Secretary
Friday, November 28, 2008
Minutes of a Special Meeting of the Bolton Free Library Board of Trustees - November 5, 2008
Those present: Hal Heusner, Diane Jacko, Patti Haux, Tina Schroeder, Pete Hanley, Megan Baker, and Cornelia Wells. Those absent: Cindy Farbaniec, Kathy Donohue, and Jill LaGoy.
The special meeting was called to order at 7:15pm by President Hal Heusner.
Hal Heusner explained that our Board of Trustees was not in compliance with our charter, as we should have five trustees and we currently have nine. Under the direction of Joseph Mattie, Library Development Specialist II of the State Department of Education, Hal explained that we must eliminate four positions and petition the Board of Regents to amend our charter to specify the number of trustees to be not less than five or more than nine.
Mr. Mattie explained to Megan that Diane Jacko and Cornelia Wells’ positions can be eliminated by postponing our annual election, but we must also eliminate two other positions. Cindy Farbaniec and Pete Hanley volunteered to step down as they are the newest elected trustees.
Hal Heusner moved that the Board of Trustees of the Bolton Free Library hereby requests that the Board of Regents of the University of the State of New York amend the charter of such corporation to specify the number of trustees to be not less than five nor more than nine, with the current number being five, and be it further resolved that the President and Secretary of the corporation, on behalf of the Board of Trustees are hereby authorized to execute a petition to be addressed “To the Regents of the University of the State of New York” for such purpose. This motion was seconded by Patti Haux and carried.
Hal Heusner then moved to delay our Annual Election until such time as we receive notice form the State Education Department that they have approved the amendment to our charter, second by Tina Schroeder, and carried.
Hal Heusner also moved that once the amendment to our charter is approved, Pete Hanley and Cindy Farbaniec be appointed to complete the terms they were elected to serve, second by Patti Haux, and carried.
The trustees of our current board are:
Hal Heusner – President
Patti Haux – Vice-President
Tina Schroeder – Secretary
Jill LaGoy – Treasurer
Kathy Donohue
Patti Haux moved to adjourn the meeting at 8:00pm, seconded by Tina Schroeder, and carried.
Respectfully submitted,
Tina Schroeder
Secretary
The special meeting was called to order at 7:15pm by President Hal Heusner.
Hal Heusner explained that our Board of Trustees was not in compliance with our charter, as we should have five trustees and we currently have nine. Under the direction of Joseph Mattie, Library Development Specialist II of the State Department of Education, Hal explained that we must eliminate four positions and petition the Board of Regents to amend our charter to specify the number of trustees to be not less than five or more than nine.
Mr. Mattie explained to Megan that Diane Jacko and Cornelia Wells’ positions can be eliminated by postponing our annual election, but we must also eliminate two other positions. Cindy Farbaniec and Pete Hanley volunteered to step down as they are the newest elected trustees.
Hal Heusner moved that the Board of Trustees of the Bolton Free Library hereby requests that the Board of Regents of the University of the State of New York amend the charter of such corporation to specify the number of trustees to be not less than five nor more than nine, with the current number being five, and be it further resolved that the President and Secretary of the corporation, on behalf of the Board of Trustees are hereby authorized to execute a petition to be addressed “To the Regents of the University of the State of New York” for such purpose. This motion was seconded by Patti Haux and carried.
Hal Heusner then moved to delay our Annual Election until such time as we receive notice form the State Education Department that they have approved the amendment to our charter, second by Tina Schroeder, and carried.
Hal Heusner also moved that once the amendment to our charter is approved, Pete Hanley and Cindy Farbaniec be appointed to complete the terms they were elected to serve, second by Patti Haux, and carried.
The trustees of our current board are:
Hal Heusner – President
Patti Haux – Vice-President
Tina Schroeder – Secretary
Jill LaGoy – Treasurer
Kathy Donohue
Patti Haux moved to adjourn the meeting at 8:00pm, seconded by Tina Schroeder, and carried.
Respectfully submitted,
Tina Schroeder
Secretary
Bolton Free Library Board of Trustees Monthly Meeting - October 29, 2008
The meeting was called to order at 7:12pm by President Hal Heusner.
Those present: Pete Hanley, Jill LaGoy, Cindy Farbaniec, Hal Heusner, Patti Haux, and Megan Baker. Those absent: Diane Jacko, Cornelia Wells, Kathy Donohue, and Tina Schroeder.
The minutes of the September meeting were received and reviewed by all. Pete Hanley moved to approve the minutes, second by Cindy Farbaniec, and carried.
Jill LaGoy presented the financial report. The assistant’s hours were discussed. Patti Haux moved to accept the financial report, seconded by Pete Hanley, and carried.
Megan Baker presented her director’s report. Jill LaGoy moved to accept the director’s report, second by Pete Hanley, and carried.
Project Assignments
Finance – Pete Hanley: The committee needs to meet soon to start preparing the budget.
Personnel – Cornelia Wells: Cornelia is absent.
Plan of Service – Diane Jacko: Diane is absent.
Fund Raising – Cindy Farbaniec: Cindy reported on the success of the 50/50 raffle. The winner is Pat Schuck, who won $377.50. The trustees and friends will meet on Tuesday, October 28 to prepare the fund letter for mailing. A thank you letter should be sent to the Sagamore Resort for folding the letter for us.
Book Sale Committee – Patti Haux: Patti talked about the tent poles, which need to be fixed.
Building and Grounds – Kathy Donohue: Hal Heusner spoke to a landscape designer, who needs pictures of the book sale, so as not to put plantings where the tent is set up. Megan will email some pictures to Hal.
Communications: Hal moved that he sign the agreement with SALS to ensure our participation in the automation project, second by Pete Hanley, and carried.
We have received a thank you note from MaryBet Haux for her dinner at the Ryefield.
We have received notice from the NYS Department of Education that we are once again not in compliance with our charter. Our charter shows 5 trustees and we have nine. We are waiting to hear from them how to fix this problem
Upcoming Events
Caldwell Tour – The date for the event will be October 25. The Sagamore Hotel has agreed to give us the use of one of their buses for the tour. The Friends would like to prepare box lunches for the participants. And the cost will be $30 a person.
Katrina Trask - Betty Spinelli, November 12 at 7pm
Unfinished Business
Policies – nothing new
Compensation Plan – waiting to hear from the state
Calendar of events – nothing new
Handyman – Jeff Moore has taken the position of handy man.
Sara Dallas – Megan will invite Sara Dallas to attend our November meeting to discuss SALS’s survey results.
Insurance – Hal has been in contact with Neil McPhillips about the walk-through done by Utica National Insurance.
Donation Sign – We should be thinking about this and bring suggestions.
Bulletin Board – Hal got a bulletin board kiosk from the Indian Teepee, and he and Jeff will make it work for the library.
Candida Smith – Megan will get in touch with Candida to set up a date that Hal, Pete and Megan can meet with her and start planning this event
Jesse Brady – well attended.
Neil Roberts of the Office of the Aging – nothing yet.
Fall Festival – well attended.
New Business
Marcella Sembrich Opera Museum Film Festival – The Opera Museum has approached Megan about using the library next summer for its film festival. Richard Wargo will write up a proposal and present it to the board.
Jane Gabriels has asked to place a petition asking for the State’s help in rebuilding Rush Island. Cindy Farbaniec moved that the petition be allowed, second by Jill LaGoy, and carried.
The next meeting will be November 19th at 7pm
Pete Hanley moved to adjourn the meeting at 8:50pm, second by Hal Heusner, and carried.
Respectfully submitted,
Patti Haux
Acting Secretary
Those present: Pete Hanley, Jill LaGoy, Cindy Farbaniec, Hal Heusner, Patti Haux, and Megan Baker. Those absent: Diane Jacko, Cornelia Wells, Kathy Donohue, and Tina Schroeder.
The minutes of the September meeting were received and reviewed by all. Pete Hanley moved to approve the minutes, second by Cindy Farbaniec, and carried.
Jill LaGoy presented the financial report. The assistant’s hours were discussed. Patti Haux moved to accept the financial report, seconded by Pete Hanley, and carried.
Megan Baker presented her director’s report. Jill LaGoy moved to accept the director’s report, second by Pete Hanley, and carried.
Project Assignments
Finance – Pete Hanley: The committee needs to meet soon to start preparing the budget.
Personnel – Cornelia Wells: Cornelia is absent.
Plan of Service – Diane Jacko: Diane is absent.
Fund Raising – Cindy Farbaniec: Cindy reported on the success of the 50/50 raffle. The winner is Pat Schuck, who won $377.50. The trustees and friends will meet on Tuesday, October 28 to prepare the fund letter for mailing. A thank you letter should be sent to the Sagamore Resort for folding the letter for us.
Book Sale Committee – Patti Haux: Patti talked about the tent poles, which need to be fixed.
Building and Grounds – Kathy Donohue: Hal Heusner spoke to a landscape designer, who needs pictures of the book sale, so as not to put plantings where the tent is set up. Megan will email some pictures to Hal.
Communications: Hal moved that he sign the agreement with SALS to ensure our participation in the automation project, second by Pete Hanley, and carried.
We have received a thank you note from MaryBet Haux for her dinner at the Ryefield.
We have received notice from the NYS Department of Education that we are once again not in compliance with our charter. Our charter shows 5 trustees and we have nine. We are waiting to hear from them how to fix this problem
Upcoming Events
Caldwell Tour – The date for the event will be October 25. The Sagamore Hotel has agreed to give us the use of one of their buses for the tour. The Friends would like to prepare box lunches for the participants. And the cost will be $30 a person.
Katrina Trask - Betty Spinelli, November 12 at 7pm
Unfinished Business
Policies – nothing new
Compensation Plan – waiting to hear from the state
Calendar of events – nothing new
Handyman – Jeff Moore has taken the position of handy man.
Sara Dallas – Megan will invite Sara Dallas to attend our November meeting to discuss SALS’s survey results.
Insurance – Hal has been in contact with Neil McPhillips about the walk-through done by Utica National Insurance.
Donation Sign – We should be thinking about this and bring suggestions.
Bulletin Board – Hal got a bulletin board kiosk from the Indian Teepee, and he and Jeff will make it work for the library.
Candida Smith – Megan will get in touch with Candida to set up a date that Hal, Pete and Megan can meet with her and start planning this event
Jesse Brady – well attended.
Neil Roberts of the Office of the Aging – nothing yet.
Fall Festival – well attended.
New Business
Marcella Sembrich Opera Museum Film Festival – The Opera Museum has approached Megan about using the library next summer for its film festival. Richard Wargo will write up a proposal and present it to the board.
Jane Gabriels has asked to place a petition asking for the State’s help in rebuilding Rush Island. Cindy Farbaniec moved that the petition be allowed, second by Jill LaGoy, and carried.
The next meeting will be November 19th at 7pm
Pete Hanley moved to adjourn the meeting at 8:50pm, second by Hal Heusner, and carried.
Respectfully submitted,
Patti Haux
Acting Secretary
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