Those present: Hal Heusner, Diane Jacko, Patti Haux, Tina Schroeder, Pete Hanley, Megan Baker, and Cornelia Wells. Those absent: Cindy Farbaniec, Kathy Donohue, and Jill LaGoy.
The special meeting was called to order at 7:15pm by President Hal Heusner.
Hal Heusner explained that our Board of Trustees was not in compliance with our charter, as we should have five trustees and we currently have nine. Under the direction of Joseph Mattie, Library Development Specialist II of the State Department of Education, Hal explained that we must eliminate four positions and petition the Board of Regents to amend our charter to specify the number of trustees to be not less than five or more than nine.
Mr. Mattie explained to Megan that Diane Jacko and Cornelia Wells’ positions can be eliminated by postponing our annual election, but we must also eliminate two other positions. Cindy Farbaniec and Pete Hanley volunteered to step down as they are the newest elected trustees.
Hal Heusner moved that the Board of Trustees of the Bolton Free Library hereby requests that the Board of Regents of the University of the State of New York amend the charter of such corporation to specify the number of trustees to be not less than five nor more than nine, with the current number being five, and be it further resolved that the President and Secretary of the corporation, on behalf of the Board of Trustees are hereby authorized to execute a petition to be addressed “To the Regents of the University of the State of New York” for such purpose. This motion was seconded by Patti Haux and carried.
Hal Heusner then moved to delay our Annual Election until such time as we receive notice form the State Education Department that they have approved the amendment to our charter, second by Tina Schroeder, and carried.
Hal Heusner also moved that once the amendment to our charter is approved, Pete Hanley and Cindy Farbaniec be appointed to complete the terms they were elected to serve, second by Patti Haux, and carried.
The trustees of our current board are:
Hal Heusner – President
Patti Haux – Vice-President
Tina Schroeder – Secretary
Jill LaGoy – Treasurer
Kathy Donohue
Patti Haux moved to adjourn the meeting at 8:00pm, seconded by Tina Schroeder, and carried.
Respectfully submitted,
Tina Schroeder
Secretary
Friday, November 28, 2008
Bolton Free Library Board of Trustees Monthly Meeting - October 29, 2008
The meeting was called to order at 7:12pm by President Hal Heusner.
Those present: Pete Hanley, Jill LaGoy, Cindy Farbaniec, Hal Heusner, Patti Haux, and Megan Baker. Those absent: Diane Jacko, Cornelia Wells, Kathy Donohue, and Tina Schroeder.
The minutes of the September meeting were received and reviewed by all. Pete Hanley moved to approve the minutes, second by Cindy Farbaniec, and carried.
Jill LaGoy presented the financial report. The assistant’s hours were discussed. Patti Haux moved to accept the financial report, seconded by Pete Hanley, and carried.
Megan Baker presented her director’s report. Jill LaGoy moved to accept the director’s report, second by Pete Hanley, and carried.
Project Assignments
Finance – Pete Hanley: The committee needs to meet soon to start preparing the budget.
Personnel – Cornelia Wells: Cornelia is absent.
Plan of Service – Diane Jacko: Diane is absent.
Fund Raising – Cindy Farbaniec: Cindy reported on the success of the 50/50 raffle. The winner is Pat Schuck, who won $377.50. The trustees and friends will meet on Tuesday, October 28 to prepare the fund letter for mailing. A thank you letter should be sent to the Sagamore Resort for folding the letter for us.
Book Sale Committee – Patti Haux: Patti talked about the tent poles, which need to be fixed.
Building and Grounds – Kathy Donohue: Hal Heusner spoke to a landscape designer, who needs pictures of the book sale, so as not to put plantings where the tent is set up. Megan will email some pictures to Hal.
Communications: Hal moved that he sign the agreement with SALS to ensure our participation in the automation project, second by Pete Hanley, and carried.
We have received a thank you note from MaryBet Haux for her dinner at the Ryefield.
We have received notice from the NYS Department of Education that we are once again not in compliance with our charter. Our charter shows 5 trustees and we have nine. We are waiting to hear from them how to fix this problem
Upcoming Events
Caldwell Tour – The date for the event will be October 25. The Sagamore Hotel has agreed to give us the use of one of their buses for the tour. The Friends would like to prepare box lunches for the participants. And the cost will be $30 a person.
Katrina Trask - Betty Spinelli, November 12 at 7pm
Unfinished Business
Policies – nothing new
Compensation Plan – waiting to hear from the state
Calendar of events – nothing new
Handyman – Jeff Moore has taken the position of handy man.
Sara Dallas – Megan will invite Sara Dallas to attend our November meeting to discuss SALS’s survey results.
Insurance – Hal has been in contact with Neil McPhillips about the walk-through done by Utica National Insurance.
Donation Sign – We should be thinking about this and bring suggestions.
Bulletin Board – Hal got a bulletin board kiosk from the Indian Teepee, and he and Jeff will make it work for the library.
Candida Smith – Megan will get in touch with Candida to set up a date that Hal, Pete and Megan can meet with her and start planning this event
Jesse Brady – well attended.
Neil Roberts of the Office of the Aging – nothing yet.
Fall Festival – well attended.
New Business
Marcella Sembrich Opera Museum Film Festival – The Opera Museum has approached Megan about using the library next summer for its film festival. Richard Wargo will write up a proposal and present it to the board.
Jane Gabriels has asked to place a petition asking for the State’s help in rebuilding Rush Island. Cindy Farbaniec moved that the petition be allowed, second by Jill LaGoy, and carried.
The next meeting will be November 19th at 7pm
Pete Hanley moved to adjourn the meeting at 8:50pm, second by Hal Heusner, and carried.
Respectfully submitted,
Patti Haux
Acting Secretary
Those present: Pete Hanley, Jill LaGoy, Cindy Farbaniec, Hal Heusner, Patti Haux, and Megan Baker. Those absent: Diane Jacko, Cornelia Wells, Kathy Donohue, and Tina Schroeder.
The minutes of the September meeting were received and reviewed by all. Pete Hanley moved to approve the minutes, second by Cindy Farbaniec, and carried.
Jill LaGoy presented the financial report. The assistant’s hours were discussed. Patti Haux moved to accept the financial report, seconded by Pete Hanley, and carried.
Megan Baker presented her director’s report. Jill LaGoy moved to accept the director’s report, second by Pete Hanley, and carried.
Project Assignments
Finance – Pete Hanley: The committee needs to meet soon to start preparing the budget.
Personnel – Cornelia Wells: Cornelia is absent.
Plan of Service – Diane Jacko: Diane is absent.
Fund Raising – Cindy Farbaniec: Cindy reported on the success of the 50/50 raffle. The winner is Pat Schuck, who won $377.50. The trustees and friends will meet on Tuesday, October 28 to prepare the fund letter for mailing. A thank you letter should be sent to the Sagamore Resort for folding the letter for us.
Book Sale Committee – Patti Haux: Patti talked about the tent poles, which need to be fixed.
Building and Grounds – Kathy Donohue: Hal Heusner spoke to a landscape designer, who needs pictures of the book sale, so as not to put plantings where the tent is set up. Megan will email some pictures to Hal.
Communications: Hal moved that he sign the agreement with SALS to ensure our participation in the automation project, second by Pete Hanley, and carried.
We have received a thank you note from MaryBet Haux for her dinner at the Ryefield.
We have received notice from the NYS Department of Education that we are once again not in compliance with our charter. Our charter shows 5 trustees and we have nine. We are waiting to hear from them how to fix this problem
Upcoming Events
Caldwell Tour – The date for the event will be October 25. The Sagamore Hotel has agreed to give us the use of one of their buses for the tour. The Friends would like to prepare box lunches for the participants. And the cost will be $30 a person.
Katrina Trask - Betty Spinelli, November 12 at 7pm
Unfinished Business
Policies – nothing new
Compensation Plan – waiting to hear from the state
Calendar of events – nothing new
Handyman – Jeff Moore has taken the position of handy man.
Sara Dallas – Megan will invite Sara Dallas to attend our November meeting to discuss SALS’s survey results.
Insurance – Hal has been in contact with Neil McPhillips about the walk-through done by Utica National Insurance.
Donation Sign – We should be thinking about this and bring suggestions.
Bulletin Board – Hal got a bulletin board kiosk from the Indian Teepee, and he and Jeff will make it work for the library.
Candida Smith – Megan will get in touch with Candida to set up a date that Hal, Pete and Megan can meet with her and start planning this event
Jesse Brady – well attended.
Neil Roberts of the Office of the Aging – nothing yet.
Fall Festival – well attended.
New Business
Marcella Sembrich Opera Museum Film Festival – The Opera Museum has approached Megan about using the library next summer for its film festival. Richard Wargo will write up a proposal and present it to the board.
Jane Gabriels has asked to place a petition asking for the State’s help in rebuilding Rush Island. Cindy Farbaniec moved that the petition be allowed, second by Jill LaGoy, and carried.
The next meeting will be November 19th at 7pm
Pete Hanley moved to adjourn the meeting at 8:50pm, second by Hal Heusner, and carried.
Respectfully submitted,
Patti Haux
Acting Secretary
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