The meeting was called to order at 7:03pm by President Hal Heusner.
Those present: Hal Heusner, Tina Schroeder, Patti Haux, Cornelia Wells, Kathy Donohue, Cindy Farbaniec, Jill LaGoy, Pete Hanley, and Megan Baker. Absent: Diane Jacko.
The minutes of the August meeting were received and reviewed by all. There were some minor corrections in spelling. Cornelia Wells moved to approve the minutes, second by Cindy Farbaniec, and carried.
Jill LaGoy presented the financial report. Things are status quo. A check was issued to Blue Cross to pay for the rest of the year. There was a discussion about Hometown Oil, because they have allowed us to run out a few times in the past. Jill has straightened that out with the company. Pete Hanley has heard that Hometown might buy sludge oil, and if that is true we might have a problem. Pete also has a contact that might be able to service the furnace and install a programmable thermostat. Jill also prepared a “crystal ball” report to show what our year-end status should be. We should end the year with about the same balance that we started the year with. Pete Hanley moved to accept the financial report, second by Patti Haux, and carried.
Megan Baker presented her director’s report. The circulation is up. Pete Hanley moved to accept the director’s report, second by Patti Haux, and carried.
Project Assignments
Finance – Pete Hanley: The committee will meet this month.
Personnel – Cornelia Wells: The committee will meet this month.
Plan of Service – Diane Jacko: Diane is absent.
Fund Raising – Cindy Farbaniec: Cindy presented a summary of her investigation into the cost for our mailing. Based on the summary, Patti Haux moved that Cindy order 3000 legal sized envelopes with our logo and return address, letterhead with the same logo, and small envelopes with our address for return mailing from BQP, and that Cindy also take that stationary to Black and White Printing to print and fold our letters, second by Hal Heusner. The motion was carried with 2 dissenting votes from Pete Hanley and Jill LaGoy, who both thought we should have the whole job done by one company.
Cindy also announced that the 50/50 raffle has raised $575 so far. We also need to choose someone to draw the name for the raffle. Cindy said that there is, possibly, a bagpiper who will play during the fall festival, and might be able to play as the name is drawn.
Book Sale Committee – Patti Haux: Patti will send out thank you notes to the people who helped with the book sale. Hal Heusner suggested another special meeting to recap the successes and failures of the sale. When the American Legion’s tent was taken down, two of the poles were damaged. We need to either replace or repair the poles. Patti will get back to us next month with some suggestions.
Building and Grounds – Kathy Donohue: Hal Heusner has spoken to a forester, who has volunteered to walk the grounds with Hal, and make some recommendations for our trees. Hal has not heard from Jim Girard Landscaping, as to when they plan to start.
Communications: We have sent our request letter to the town and asked for $35,000. We sent a donation to the Lake George Land Conservancy in memory of Peter VanDyck. Jesse Brady has requested the use of the library for a program about an organization that helps people in Nepal. Cornelia Wells moved that we allow this program, with the stipulation that Jesse may not collect money in the library, second by Cindy Farbaniec, and carried. Neil Roberts of the Warren County Office for the Aging has requested the use of the library for a community forum to raise awareness about long term care. Patti Haux moved that we allow this program, second by Kathy Donohue, and carried. Hal presented the first draft of the fundraising letter. Many corrections later, the letter was approved. Hal will make the corrections and email it to Megan, who will type it in the correct form. Jill will help Megan put the letter in a PDF file for the printer.
Upcoming Events – New agenda item.
Fall Festival – October 11th. The town has asked all businesses and organizations to decorate for the festival. Megan requested money to have the Bolton Garden Center decorate. The board has authorized Megan to spend $50 on decorations. Megan also circulated the poster for the festival.
One Day Book Sale – Due to almost all the trustees being busy during the weekend of the Fall Festival, it was decided not to have a book sale.
Caldwell Tour – The date for the event will be October 25. The Sagamore Hotel has agreed to give us the use of one of their buses for the tour. The Friends would like to prepare box lunches for the participants. And the cost will be $30 a person.
Unfinished Business
Policies – medical, behavior, computers, and book sale to be worked on.
Compensation Plan – Pete is working on it.
Calendar of events – what is happening and what needs to be done.
Handyman – Megan has spoken to Jeff Moore of Recluse Island about the position. She offered him $15 an hour for 80 – 100 hours a year. He will let her know in a few days.
Gift for MaryBet Haux – Megan has obtained gift certificate from the Ryefield, and she and Hal will write a thank you letter.
Katrina Trask – Betty Spinelli is agreeable to repeating this program, possibly in November. We can use this program as a fundraiser.
Cate Mandigo – We have received a check for $1200 from Cate Mandigo. Hal and Megan will write a thank you note. Cate is interested in having another sale next year.
Sara Dallas – Megan will invite Sara Dallas to attend our November meeting to discuss SALS’s survey results.
Insurance – Hal has been in contact with Neil McPhillips about the walk-through done by Utica National Insurance.
Donation Sign – Hal would like a sign that asks users to make a small donation to the library.
Bulletin Board – Megan would like a good sized bulletin board to remove the posters from the front door.
CPLA Class – Megan has completed her third class, this one on Marketing, and received certificates showing that completion. The next class will be in April.
Candida Smith – Hal, Pete, and Megan will get together to plan this program.
New Business
Megan has allowed a local weight group to use the library Saturday mornings. They meet from 9am to 9:45am, and are out before the library opens. Megan has given a key to Pam Quigan, who is part of that group. The board agreed to allow the group to continue meeting here.
A local group has requested the use of the library to play Scrabble on Friday afternoons throughout the winter. The spokesperson for the group is Myra Freeman. Patti Haux moved to allow this group to use the library on Friday afternoons to play Scrabble, second by Pete Hanley, and carried.
Susan Boyd has donated a copy of the book “The Group” by Frances Simpson Townsend Marshall to the library. Included with the book is a questionable note by Ms. Marshall. Megan suggested that we give the book to the museum. The board was in favor of that idea.
The library has received a print of Walt Disney and Tinkerbell, signed by the model for Tinkerbell, and a copy of Peter Pan, signed by the same person. Hal suggested that we have the print framed and hang it in the children’s corner. Tina will find out the value of this gift, and Megan will get an estimate for framing.
Hal has been asked to represent the library on the committee for the Hamlet Sustainability Plan underway in Bolton. The next public workshop will be Wednesday, October 15th, and Hal urged the other trustees to take part.
The next meeting will be October 22 at 7pm.
Tina Schroeder moved to adjourn the meeting at 9:20pm, second by Pete Hanley, and carried.
Respectfully submitted,
Tina Schroeder
Secretary
Thursday, October 30, 2008
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